Admin Assistant to Exec Dir

The UNM Department of Psychiatry and Behavioral Sciences is seeking an outgoing, highly motivated professional to join the administrative team as an Administrative Assistant to the Department Chair.  This person will support both the Department Chair and Administrator and interact with multiple aspects of our complex department--a large department with approximately 250 faculty, staff and learners in multiple facilities and divisions.
The ideal candidate will be extremely organized, articulate, well focused, and creative, with excellent customer service skills, a "can-do" attitude and the ability to maintain confidentiality. The position requires a positive and self-motivated individual with demonstrated problem solving, interpersonal, and communication skills.  Responsibilities of this position include: complex scheduling, coordinating and facilitating meetings and events for the Department Chair; researching information, gathering data, coordinating projects/initiatives; specialized recordkeeping, report preparation and presentations; data management, reports and summaries; and serving as a primary point of contact and liaison between the office, staff, faculty, learners, and external constituencies. Strong writing skills are a necessity as this position will create and edit correspondence, presentations and reports representing the Chair and the Department. Minimal fiscal responsibilities will include purchasing of educational supplies, travel accommodations, and membership renewals.
The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Exceptional oral and written communication skills
• Computer/software acumen with proven excellence in MS Outlook, Teams, Word, Excel, PPT, Zoom. Skill in SmartSheet a plus
• Ability to gather data, compile information, and prepare reports
• Strong interpersonal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Ability to make sound administrative/procedural decisions and judgments
• Skill in organizing resources and establishing priorities
• Demonstrated experience coordinating and organizing meetings and/or events
• Ability to analyze and solve problems independently
• Demonstrated ability to maintain confidentiality
• General knowledge of accounting principles

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.