Admin Assistant 3

The Department of Dermatology is seeking an enthusiastic individual to join our team as an Administrative Assistant 3.

We are a fast-growing and diverse department within the School of Medicine.  We provide excellent education and support to our residents, faculty, medical students and our community. 

The Administrative Assistant 3 will serve as administrative support for the department’s faculty, residents and administrative team. Tasks will include scheduling various internal/external meetings, purchasing, serving as a P-Card holder, processing reimbursements, assisting with clinical scheduling, helping with event coordination set-up/breakdown (conferences, community events), and other duties as assigned. The individual selected for this role will be able to communicate with a variety of team members each day, keep a variety of tasks organized and prioritized, and will be an essential member of a busy, exciting department.

This individual will also assist in most aspects of the medical education and residency program. Responsibilities include coordinating weekly Grand Rounds programming, including scheduling guest speakers, creating and distributing announcements and marketing materials, developing itineraries and steering related logistics.

Our residency program is central to our department and attention to detail is vital in helping support it. The individual in this position is a key member of the educational team. They will be responsible for helping create and track evaluations, clinical and leave schedules, resident funds, and interview days materials, among other residency-related duties and materials.

Additional medical education-related duties include helping to schedule internal and external rotator students, and maintaining educational cosmetic inventories.

This position requires an individual who has strong attention to detail, excellent communications skills, is a self-starter, and can work effectively as a member of a team and as an individual. An ability to set and manage priorities, adapt to change and last-minute work assignments and knowledge of policies and procedures in working with confidential files/records is essential.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Excellent interpersonal skills as demonstrated through the interview process
• Proficient in Microsoft Suite (Word, Excel, PowerPoint), Teams, and other common computer programs
• Preferred Qualification 3Experience in calendar coordination and scheduling
• Experience with P-card transactions, Chrome River and Purchasing Card Policies and Procedures
• Experience with UNM's Banner 9, LoboMart, Chrome River, and other UNM programs
• Knowledge of HIPAA and FERPA Policies and Procedures
• Experience with New Innovations
• Strong organizational skills with attention to detail and accuracy
• Experience working in an academic setting
• Excellent written and verbal communication skills

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.