Admin Assistant 2

The University of New Mexico Health Sciences Center’s Department of Pathology is seeking an experienced, self-motivated, collaborative individual with excellent computer and communication skills to support the Anatomic and Clinical Pathology divisions located within University Hospital as an Administrative Assistant 2.

The Administrative Assistant 2, working in conjunction with other administrative personnel, will help support faculty, residents, fellows, medical students, and staff with their educational needs. Working Monday – Friday, 8am to 5pm with no weekends scheduled. Occasional overtime and flexible schedule may be required to meet deadlines/coordinate special events. Job duties may change as departmental needs dictate.

Every day is unique. Your coworkers are talented, hardworking, and caring individuals who strive every day to make a difference. You will work with these team members to find the best solutions to complex problems in a fast-paced environment.

The Anatomic and Clinical Pathology Divisions are responsible for the diagnosis of disease by examination of organs, tissues, and bodily fluids providing key information to guide the treatment plan for patients. Housed in University Hospital, close to the operating suites, the physicians and staff work closely with surgeons, oncologists, and other specialists to provide state of the art care to those in need.

This position offers outstanding benefits including generous annual leave, tuition remission for courses at UNM, discounts for Popejoy and Lobo sport tickets, as well as the typical benefit package.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Administrative experience in a hospital or academic medicine setting
• Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook
• Excellent time management skills
• Experience with medical terminology
• Proficiency transcribing documents from dictation
• Experience composing and proofreading correspondence
• Experience scheduling and coordinating meetings, guest speakers, and conferences
• Experience making travel arrangements, preparing itineraries, and preparing reimbursements
• Knowledge of medical billing, basic bookkeeping, and reconciliations
• Experience with purchasing and ordering

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.