Admin Assistant 2 - Dept. of Philosophy

The position will provide administrative assistance to include reception duties, outcomes assessment, assisting the Graduate Director with admissions and other graduate program processes. Attending monthly meetings, scheduling (classes, rooms and meetings), managing supply orders and annual inventory. Oversees student employees, placing work orders, sort and distributing mail. Deals with confidential information, file management, and website updates. Keeping and disseminating minutes for faculty meetings, processing travel requests and reimbursements. Manages P card and reconciliation in Chrome River and providing general administrative support. 
The successful candidate must also have the ability to be trained in Microsoft Excel and Outlook (which includes calendaring) as well as other UNM systems including Banner, Chrome River, and others. Have the ability to understand and enforce UNM Policies and Procedures and serve as a Campus Security Authority as outlined by the Clery Act. 

Performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, resolves administrative problems and inquiries. Composes, edits, and proofreads correspondence and reports. Prepares a range of administrative documents. Must have experience using Microsoft Word.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Strong time management and organizational skills;
Strong verbal and written communication skills as demonstrated within the applicant’s Cover Letter, Resume, and possible interview;
Willingness to work with other departments on basic administrative and operational matters. 

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.