Accounts Assistant for Facilities and Campus Services

Details

Posted: 24-Mar-24

Location: Ithaca, New York

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 3-80145

Accounts Assistant for Facilities and Campus Services

The Cornell University campus is widely admired as one of the world's most beautiful academic settings. The Division of Facilities and Campus Services (FCS) is committed to providing the highest quality service to faculty, students, staff, alumni and visitors. With more than 260 major buildings enhancing the magnificent landscape of the Ithaca campus, approximately 1,000 highly talented and dedicated staff serve as stewards of the campus resources and operations.
Finance is responsible for financial oversight, budgeting, forecasting, analysis, reporting, and compliance. The team supports capital planning, projects, and strategic use of funds. Strategic partners to the organization's leadership and operational line management in the development of new programs and services. Provide financial guidance for statutory, Contract College, general purpose, enterprise, designated, gift and endowment funds, as well as accounting issues. Ensure the accuracy, completeness, and integrity of the financials. We work collaboratively with the Division of Financial Affairs, Planning and Budget, and partners across campus.
All employees are accountable for supporting the organization's values of truth, respect, excellence, teamwork, and integrity, in addition to supporting inclusive and sustainable practices in carrying out everyday responsibilities.

Position Summary:

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Under the supervision of the Associate Director of Budget, this position is responsible for financial planning for small to medium size departments of Facilities and Campus Services. Funding sources include appropriation, gifts, and designated. This position supports customer department needs within established practices, requiring in-depth knowledge of and interpretation and application of university policies and procedures.

This position develops and maintains professional working relationships with other Cornell departments, including the Division of Financial Services, the Division of Planning and Budget, the Office of Sponsored Research, and the University Shared Service Center (SSC).

Responsibilities Include:

• Act as the primary department resource (key/first point of contact) for financial information and expertise.
• Reconcile accounts, investigate inconsistencies, and resolve errors.
• Prepare financial reports, analyze budget vs actual variances, and resolve issues.
• Research complex questions or problems on accounts.
• Develop annual budgets and monthly forecasts.
• Monitor and make recommendations on funding and opening/closing small projects.
• Process transfers.
• Develop responses to internal and external audits as needed.
• Recommend and implement streamlining efforts.
• Review invoices. Research problems and resolve issues.
• Reconcile accounts and create new accounts. Investigate, research, and resolve discrepancies.
• Perform and coordinate physical inventories.

Ours is a values-based organization where all employees are accountable for supporting the organization's values of truth, respect, excellence, teamwork, and integrity. FCS employees are required to attend staff development trainings and participate in the performance evaluation process.

We Require These Qualifications:

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• An associate degree and 4 to 6 years' relevant experience or equivalent experience.
• Must have excellent customer service skills and demonstrated ability to communicate with a broad range of people.
• Attention to detail and ability to prioritize and be organized are critical.
• Able to work quickly, effectively under pressure, and independently.
• Must be comfortable working in an environment where change in process/procedures is the norm.

You Will Be a Top Candidate with Our Preferred Qualifications:

• A bachelor's degree with 2 to 4 years' experience.
• Possess computer software proficiency and expertise, proficient in the use of MS Office Suite, with a strong emphasis in Excel.
• Prefer candidates who have experience with Cornell policies, on-line accounting systems (Kuali), and OBIEE Answers.

Rewards and Benefits:

Cornell University provides excellent benefits that include professional development, access to many wellness programs, employee discounts with local and national retail brands, health care options, and great retirement options. Cornell provides generous paid leave provisions as well, including 3 weeks of vacation, health leave, personal leave, and 13 paid holidays (including end-of-year winter break).

This is a full-time, non-academic staff, benefits-eligible opportunity located in Ithaca, New York.

Application Procedure:

• Relocation assistance is not available for this position.
• Visa sponsorship is not available for this position.

University Job Title:

Accounts Rep V

Job Family:

Fin/Budget/Planning

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$26.77 - $31.11

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Grace Dembia

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines:

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-03-22