Accounting Technician III

Colorado State University, United States

Updated: almost 2 years ago

Location: Fort Collins, COLORADO

Deadline: 27 Jun 2022

Posting Details
Posting Detail Information

Working Title	Accounting Technician III
Position Location	Fort Collins, CO 80523
Classification Title	Accounting Technician III
Posting Number	202200272P
Position Type	State Classified
Open Date	06/10/2022
Close Date	06/27/2022
Salary	$3,805 - $4,185 monthly + Full Benefits
Employee Benefits	Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time	Full-time
State Classified Hourly	No
Overtime Eligible
Description of Work Unit	Colorado State University Colorado State University is one of the nation’s top public research universities and an institution on the rise. In the last decade, CSU has produced record enrollment, built on all-time highs in student diversity and student success; record fundraising far outpacing ambitious goals; groundbreaking research driven by a highly productive faculty; a campus revitalized by a transformational building campaign; and, perhaps most important, an unrivaled learning environment where nine of 10 recent graduates say they would choose CSU again and rate their education as excellent. Colorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community – Inclusion, Integrity, Respect, Service, and Social Justice – reflect our core values and support CSU’s mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. Colorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings. Fort Collins Fort Collins, which has been home to CSU since the University’s inception in 1870, is a vibrant, friendly city of 161,000 tucked against the foothills of the Rocky Mountains in Northern Colorado, just 60 miles from Denver. The city boasts a lively arts and cultural scene, shopping in historic Old Town, a strong economy, and is a haven for outdoor enthusiasts. With more than 200 miles of bike paths and trails, easy access to the scenic Poudre River and majestic Rocky Mountain National Park, and within easy driving distance of Colorado’s iconic ski areas, it is a year-round paradise. Boasting a mild climate, thriving high-tech industry, and some of the best microbreweries in the world, it’s no wonder Fort Collins annually ranks among the most livable small cities in the United States. Benefits Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for State Classified employees: https://hr.colostate.edu/prospective-employees/our-perks/ . CSU is not a social security employer. Administrative Professional employees participate in a PERA or defined contribution plan (DCP) for retirement savings. For a DCP, CSU will automatically contribute an amount equal to 12% of the pre-tax monthly salary and employees contribute an additional 8%. For more information, please see the full list of retirement benefits located at http://www.hrs.colostate.edu/benefits/mandatory-retirement 1 plans.html. CSU Health Network The CSU Health Network (CSUHN) at Colorado State University provides a full range of cost-effective mental health and primary care medical services on campus, referral for community specialty care, and comprehensive health education and prevention services programming. Services such as physical therapy, dentistry, and optometry are available. The CSU Health Network is active in creating a healthy campus environment to support learning and success. For more information about the CSU Health Network at Colorado State University, see http://www.health.colostate.edu. Accounting Services The CSU Health Network Accounting Services department maintains and improves the processes that protect the financial integrity of Colorado State University Health Network. The department provides accounting, purchasing, travel, and inventory control support to departments within the Health Network; monitors transaction flow to assure compliance with Federal, State, and University laws, regulation, and policies; analyzes and interprets financial data as part of the overall control of University fiscal goals and concerns; and formulates financial statements and reports in accordance with applicable laws and regulations. The Accounting department provides services between the hours of 8:00 am – 5:00 pm Monday-Friday, providing attractive work schedules for staff.
Position Summary	The function of the Accounting Tech III at the CSU Health Network is to serve as a support unit providing accounting and procurement support to departments housed within the CSU Health Network. The Accounting Tech III works with all departments in the Health Network to provide comprehensive accounting, to include accounts payable, procurement, travel, and inventory management oversight. The Accounting Tech III is generally scheduled to work in person from 8:00 a.m. – 5:00 p.m. Monday – Friday. This position reports directly to the Manager of Accounting Services; this position is benefits eligible.
Minimum Qualifications	To be considered for this position, candidates must demonstrate: Three full-time years of technical accounting experience.
Substitutions	Three years of bookkeeping or technical accounting experience other than that listed may substitute for the required experience. Two years of college, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting can substitute for up to two years of the required experience. Please note: to qualify for this substitution based on education, a transcript MUST be attached and submitted at the time of application.
Preferred Qualifications	The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: Experience Experience in a healthcare setting Experience in a University setting Experience with Electronic Medical Records Experience with medical third party receivables, and payment posting process Experience with Pharmacy medication reimbursement processes Experience working with Inventory Management / Electronic Inventory System and processes Experience as a customer service representative with the ability to help our internal customers with complaints and questions Directly related state service experience Knowledge, Skills, Abilities, and Other Characteristics Knowledge of the CSU Kuali Financial System Detail-oriented Ability to analyze policies, programs, and initiatives to make recommendations for quality improvement A personal or professional commitment to diversity, equity, and inclusion through active planning and purposeful effort Knowledge of the accrual accounting method

Essential Job Duties

Job Duty Category	Purchasing
Duty/Responsibility	Knowledge of Purchasing policies/procedures and liaison with CSU Procurements & Contracting Services as reference for individual Network unit purchasing persons Determine supplies needed for central supply; place order through Kuali or directly with vendor Establish open purchase orders and maintenance contracts Sign for deliveries and route to proper unit, as needed Coordinate process for large equipment purchases Distribute deliveries to units within Health Network as needed
Percentage Of Time	35%

Job Duty Category	Accounts Payable
Duty/Responsibility	Collect order confirmations/packing lists/invoices for each department purchase; determine type of payment document to proceed, i.e., create DV or route invoice to AP to pay via PO Authorize open PO payments, monitor balances, reconcile monthly vendor statements. Resolve discrepancies such as incomplete orders or incorrect pricing Employee travel and other reimbursements
Percentage Of Time	35%

Job Duty Category	Account Reporting, Reconciliation, and Oversight
Duty/Responsibility	Transaction verification on monthly Vista reports Maintain files Provide oversight and review for account postings and transactions Deposit pharmacy/medical third-party insurance checks Complete reconciliations for multiple sub-systems into the University Financial System for medical and pharmacy revenue, cash payments, student insurance, and other third-party receivables
Percentage Of Time	20%

Job Duty Category	Accounts Receivable for Assigned Network Departments
Duty/Responsibility	Invoice for services provided to on-campus departments Knowledge of cashiering operations Process Internal Departmental payments accordingly
Percentage Of Time	5%

Job Duty Category	Inventory Management
Duty/Responsibility	Assist with Inventory Management as needed Replenish Unit Supplies as requested Procure medical/dental/lab supplies Maintain Electronic Inventory System
Percentage Of Time	5%

Application Details

Special Instructions to Applicants	APPLICATION INSTRUCTIONS AND INFORMATION Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the *Work Experience* section on the application. Human Resources must be able to evaluate your experience based on this information. Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. The *Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.* INCOMPLETE APPLICATIONS If an Application is considered “Incomplete”, the Application will be removed from consideration for the position. An Application is incomplete if no current/ previous employment is included in the *Work Experience* section of the Application. An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the *Work Experience* section of the Application. Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. Please see the *Required Documents* section of the posting. NOTES Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947). DEPARTMENT CONTACT INFORMATION Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment	Pre-employment Criminal Background Check (required for new hires), Special Requirements/Other - CSU Health Network Policy follows Centers for Disease Control and Prevention (CDC) guidelines for Employee Health in a healthcare setting, including proof of vaccinations. All employees must show proof of compliance with these recommendations or be willin
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights	If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

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