Accounting Technician

Colorado State University, United States

Updated: almost 2 years ago

Location: Fort Collins, COLORADO

Deadline: 24 May 2022

Posting Details
Posting Detail Information

Working Title	Accounting Technician
Position Location	Fort Collins, CO 80523
Classification Title	Accounting Technician II
Posting Number	202200215P
Position Type	State Classified
Open Date	05/06/2022
Close Date	05/24/2022
Salary	$3,295 - $3,972 monthly, salary commensurate with experience and qualifications + FULL BENEFIT OFFERINGS
Employee Benefits	Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time	Full-time
State Classified Hourly	No
Overtime Eligible
Description of Work Unit	Colorado State University (CSU), a prestigious Carnegie Doctoral Research Very High University, was established in 1870 and remains inspired by its land-grant heritage and world-class faculty, staff, and students. CSU enrolls approximately 33,000 undergraduate, graduate, and professional students, and is the largest employer in northern Colorado with more than 7,400 faculty and staff. Colorado State University is located 60 miles north of Denver in the beautiful city of Fort Collins. The Office of Engagement and Extension (OEE) was organized in 2006 to advance CSU’s engagement and outreach missions. OEE includes CSU Extension, CSU Extended Campus (including CSU Online), the Colorado Water Center, Centers for Engagement and a variety of other vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension (VPEE) is the principal administrative, academic, and fiscal officer for these divisions, reports to the CSU President, and works closely with the Provost/Executive Vice President. Our divisions work collaboratively across all Colleges and offices on campus, and have strong engagement programs throughout Colorado, the Western US and globally. OEE’s divisions include over 400 employees and have total of budgets of approximately $85 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016) and is highly ranked for its online degree programs. Annually, CSU Extended Campus garners enrollments of over 10,000 learners and CSU Extension delivers approximately 500,000 educational contacts. OEE Business Services is a recently combined unit providing one-stop shop finance, grant and business operations and human resource services across the division.
Position Summary	This position exists to provide detailed, timely, and customer-focused financial support across the Office of Engagement & Extension (OEE) units as part of a newly forming OEE Integrated Services unit. These positions are vital to accomplishing the financial work within OEE and will support both on-campus and off-campus groups and employees. The work units include the Office of Engagement, Colorado Water Center, CSU Extended Campus, and CSU Extension. Positions may oversee and engage in the training of student employees working in the same functional areas. Note to Applicants: This position is eligible to work a hybrid schedule and this posting will be filling two positions.
Minimum Qualifications	• Two full-time years of technical accounting experience.
Substitutions
Preferred Qualifications	The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: • Knowledge of accounting terminology and concepts • Experience processing accounting transactions (journal entries, accruals, deferrals). • Ability to work independently for long periods of time. • Strong computer and spreadsheet software skills (MS Office Suite and Adobe). • Experience using financial database management and reporting system (i.e. Kuali Financial System, WebFOCUS). • Able to interpret, apply and communicate financial rules and purchasing regulations. • Problem-solving capabilities. • Higher education experience. • Excellent attention to detail and strong organizational skills. • Strong written and oral communications skills. • Demonstrated follow-through with assigned job tasks and responsibilities. • Collaboration and customer service skills. • Related state service experience.

Essential Job Duties

Job Duty Category	Accounts Receivable
Duty/Responsibility	• Process daily tuition/revenue deposits: reconcile payments to registrations, verify and correct discrepancies, determine revenue accounts and process journal entry in the Kuali Financial System, and prepare bank deposit. • Ensure proper fiscal handling procedures and controls are maintained. • Set up accounts receivable and process monthly invoices. • While ensuring proper fiscal handling, determine process improvements and implement simplified processes and forms, as needed. • Maintain and improve process documentation and standard operating procedures.
Percentage Of Time	15

Job Duty Category	Account Management
Duty/Responsibility	• Reconcile and monitor credit card/cash clearing accounts, accounts receivable, continuation accounts, and self-funded internal service accounts. • Set up new accounts as requested. • Ensure cost accounting methods are followed when assigning accounts to expenditures and revenue. • Develop continuous improvement initiatives in order to streamline and improve account reconciliation. • Maintain chart of accounts and recommend opportunities to more accurately report expenses. • Assist Business Manager in creating and utilizing subaccounts for expense and revenue matching. • Update financial roles on accounts and set up delegates.
Percentage Of Time	10

Job Duty Category	Purchasing Card Management
Duty/Responsibility	• Oversee purchasing card (PCard) reallocation process: collect required receipt documentation, determine appropriate expenditure account, ensure expenditure complies with the PCard program rules, distribute monthly statements for signatures, maintain log of transactions needing approval. • Monitor PCard activity to identify late or incorrect reallocations and work with cardholders and reallocators to process correcting journal entries in a timely manner. • Apply and enforce University procurement rules and purchasing guidelines. • Serve as resource to staff for PCard questions and concerns.
Percentage Of Time	20

Job Duty Category	Purchasing, Accounts Payable, Travel Reimbursements
Duty/Responsibility	• Process payments to vendors: verify accuracy and completeness of documentation, apply appropriate account number, and enter payment into the Kuali Financial System. • Submit purchase order requests with required documentation. • Set up new vendors and independent contractors, understanding the difference between the two. • Enter expense payments, fund transfers (department payments & distributions), and account coding corrections in Kuali Financial System. • Post employee study privilege benefit payments to student accounts each semester. • Lead the fiscal year-end process including accruals, deferrals, purchase order tracking, and monitor calendar of deadlines from Business and Financial Services (BFS). • Provide oversight to OEE for requested purchases and ensure budget and accounts align with unit goals. • Assist management to ensure purchases align with organization strategies and assist in vendor selection & Procurement processes. • Serve as department resource for employee reimbursements, vendor payments, and travel process questions and concerns. • Process travel requests, vendor payments, and reimbursements in a timely manner. • Work with CSU Procurement to ensure contract and statement of work compliance with university rules. • Train users in procurement processes and procedures.
Percentage Of Time	25

Job Duty Category	Other
Duty/Responsibility	• Maintain various tracking spreadsheets in MS Excel. • Provide administrative support as needed. • Provide payroll support as needed (labor scheduling, past period distribution adjustments). • Serve as a back-up to finance team staff as needed. • Monitor the OEE Finance shared email inbox, answer questions and process requests. • Communicate with multiple stakeholders at various levels in the organization in a clear, concise, and professional manner. • Develop internal measurements to better communicate success. • Assist in distribution of college revenue to partners by entering distribution documents in Kuali. Provide excellent customer service for all individuals requesting services from and/or support by the OEE Finance Office. • Implement process improvements in coordination with Business Manager. • Engage in learning and professional development opportunities. Participate in networking opportunities with OEE colleagues. • Develop relationships with key University partners and external customers to better serve constituents. • Other duties as assigned.
Percentage Of Time	10

Job Duty Category	OEE Business Services – Finance Integration
Duty/Responsibility	• Collaborate with colleagues across all units in OEE to integrate financial processes. • Develop and implement process improvements and efficiencies across OEE units to improve the timeliness and accuracy of numerous financial functions, including travel reimbursements, vendor payments, and PCard reconciliations. • Play key role in development of integrated, web-based financial forms, to improve the accuracy and timeliness in the processing of travel authorizations/reimbursements and payment requests. Collaborate with internal and external customers and Information Technology in the creation, testing, and implementation of forms. • Take a lead role in the implementation of a shared email inbox to be a single point of contact for Financial inquiries and requests across the entire OEE unit. • Maintain and improve process documentation and standard operating procedures.
Percentage Of Time	10

Job Duty Category	Training and Staff Support
Duty/Responsibility	• Collaborate with Business Manager to prepare and deliver training for central and field staff on CSU’s financial systems and account reports. • Take lead in providing individualized trainings for new users of CSU’s financial systems and serve as point of contact for user questions. • Onboard, train, and manage the workload of 1-2 student employees.
Percentage Of Time	10

Application Details

Special Instructions to Applicants	APPLICATION INSTRUCTIONS AND INFORMATION Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information. Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. The *Work Experience* is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements. INCOMPLETE APPLICATIONS If an Application is considered “Incomplete”, the Application will be removed from consideration for the position. An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application. An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application. Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. *Please see the Required Documents* section of the posting. NOTES Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. All status updates for this position will be sent via email from [email protected], OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947). DEPARTMENT CONTACT INFORMATION Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment	Pre-employment Criminal Background Check (required for new hires)
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights	If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

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