Academic Programs Coordinator (Hybrid)

   

About Architecture, Art, and Planning

A vital college at one of the nation's foremost research universities, Cornell Architecture, Art, and Planning (AAP) is a dynamic community of nearly 1000 students, 120 faculty, and 65 staff, collaborating globally to tackle pressing challenges and pioneer sustainable design and research. With five departments, 20 degree programs, and 18 labs, AAP is a vital nexus at Cornell University, fostering interdisciplinary collaboration and innovation. Through its commitment to inclusivity and shared priorities like sustainability and the future of cities, AAP aims to transform the world through creative and critical practices every day.

About the Office or Unit

The Department of City and Regional Planning (CRP) at Cornell offers a vibrant environment for tackling pressing planning issues, from social justice to sustainable development. Through rigorous coursework and interdisciplinary study options, students develop key skills. With renowned faculty and leading programs, CRP shapes the next generation of urbanists.

The department of CRP is the home of leading programs in planning, historic preservation planning, and urban and regional studies and is comprised of approximately 20 core faculty, 120 undergraduate students, 150 graduate students, and 4 staff members.

The Opportunity

We seek an Academic Programs Coordinator who will provide a full range of administrative support to the Directors of Graduate Studies (DGS), Program Coordinators, Director of Urban and Regional Studies (URS) and the department's six graduate degree programs (encompassing two fields – City and Regional Planning, and Regional Science) and one undergraduate degree. Under the general direction of the Department Manager, and in collaboration with the DGS, you will act as the primary administrative contact for all CRP students. Duties include (but are not limited to):

• Managing graduate field and allocation budgets.
• Curriculum management.
• Guiding students, faculty, and other administrative staff about academic requirements and policies.
• Providing information and advice on regulations and procedures regarding degree requirements, admissions, student records, financial aid, and thesis/exit project completion within the CRP department.
• Facilitating resolution of student issues and concerns.
• Collecting and assisting in the analysis of data related to admissions, inquiries, degrees, etc.
• Contributing to the development, implementation, and maintenance of various university and college databases for administering graduate programs.
• Supporting registration, assistantships, scholarships, fellowships, grade submissions, and graduate admissions administration.
• Collaborating with college staff in AAP Admissions, AAP Student Services, and AAP Communications, as well as those doing similar work in other AAP academic departments.
• Collaborating with enrollment representatives across Cornell’s colleges, schools, and units to accomplish the University’s enrollment goals.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Hours and Location

The Academic Programs Coordinator role is a full-time, 40 hour per week, benefits-eligible position performed Monday through Friday, 8:00AM to 4:30PM, with a hybrid schedule of 4 days on campus and 1 day remote. However, in order to ensure mutual success, we’d like for you to be on campus Monday through Friday during the orientation and onboarding period, the length of which will be determined by your supervisor. Details on your hybrid schedule and daily start and end times will be mutually agreed upon between you and your supervisor. Occasionally, there will be some evening or weekend events requiring flexibility for coverage, with advance notice provided. The position is performed primarily in Sibley Hall on Cornell’s Ithaca campus.

Success Factors

You’re considered a competitive candidate if you:

• Demonstrate independence and initiative in problem-solving, with confidence to tackle challenges and seek assistance when needed, fostering a culture of continual learning and growth.
• Exhibit a dynamic and collaborative approach, capable of working both independently and as part of a team, maintaining a balance between teamwork and autonomous work to ensure successful outcomes.
• Build trust through reliability and accountability, ensuring tasks are completed efficiently and effectively, pushing for excellence in a positive manner.
• Can cultivate rapport with a diverse student body and faculty, fostering inclusive and equitable working relationships, integral to the academic experience and the success of collaborative initiatives.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• A dynamic communicator, skilled in both spoken and written interactions, driven by the desire to deliver exceptional service.
• A relationship builder, adept at connecting with individuals from diverse backgrounds, fostering strong and inclusive connections.
• An independent thinker and team player, fostering collaborative and inclusive working environments among students, faculty, staff, and community members.
• A problem-solving enthusiast, eager to utilize your skills to assist others in overcoming challenges.
• A flexible and adaptable team player, ready to pivot priorities as needed to meet evolving demands.
• A detail-oriented and proactive coordinator, ensuring nothing falls through the cracks.
• Proficiency in typical business software like Microsoft Office Suite, database management, and financial tools, or eager to quickly master them.
• Proven ability to quickly learn and adapt to new programs and procedures, always staying ahead of the curve.
• Demonstrated commitment and experience in promoting diversity, equity, access, inclusion, and well-being in all aspects of your work.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• While familiarity with Cornell-specific systems is a plus, what truly matters is your ability and drive to swiftly learn and keep your skills and knowledge up-to-date.
• Significant experience working within higher education and/or with students.
• Knowledge of Cornell programs such as CCI, PeopleSoft, 25L, Workday, and Grad School reporting

Rewards and Benefits

• This position is eligible for a hybrid work arrangement performing this role remotely 1 day per week and on-campus 4 days per week, after the onboarding and acclimation period. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information .

  

University Job Title:

Student Services Asst V

Job Family:

Student Services

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$26.25 - $30.46

Remote Option Availability:

Fully Onsite

Company:

Endowed

Contact Name:

Carolyn Chow

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-03-19