Academic Program Specialist

Department:
SOM Wichita Academic and Student Affairs (ASA)

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ASA Coordinators
Position Title:
Academic Program Specialist
Job Family Group:
Professional Staff
Job Description Summary:
ARE YOU A FIT FOR US?
If you want an opportunity to make a significant impact on the lives of highly motivated medical students who will become the future physicians for Kansas, apply now. If you are mission-driven, student-centered, engaged and team-focused, you will have an opportunity to enhance our team’s ability to promote student success.
Best candidates will have a willingness to excel, learn and put students’ needs first. This position requires someone who is organized, detail-oriented and self-motivated. As our team member, you will gain experience in student services and receive professional development through strengths coaching. Join our high-performing, collaborative and team-driven environment.
BENEFITS
We provide a robust benefits package including exceptional and affordable health insurance, market-based compensation and paid retirement plans matched by KU School of Medicine-Wichita. To support your journey toward good health and well-being, we provide an on-site gym and an assistance program that provides mental wellness services.
We believe a work-life balance offers returns that benefit the entire organization and its employees. As a full-time employee, you will enjoy generous leave policies that include up to 22 days of vacation per fiscal year (July-June), sick and parental leave. We also provide 10 paid holidays and one annual discretionary day after six months of employment.
ABOUT KU SCHOOL OF MEDICINE-WICHITA
More than 2,500 medical students have graduated from the KU Wichita campus since 1974. And even more have enhanced their education here in one of our 15 accredited residency and fellowship programs. You can find our graduate physicians across the United States serving their communities in fields of anesthesiology, family medicine, internal medicine, OB-GYN, orthopaedics, pediatrics, psychiatry, radiology, surgery and other specialties.
The Wichita Biomedical Campus, breaking ground in 2024, is a collaboration with the University of Kansas, Wichita State University and WSU Tech. More than 3,000 health profession students will begin studying in downtown Wichita in the fall of 2026.
ABOUT THE DEPARTMENT OF ACADEMIC & STUDENT AFFAIRS
ASA is a “one-stop shop” for all our medical students. We collaborate with campus employees to support and oversee all services students might need related to career development, academic progression and advising, coaching, and professional and personal development. We enhance students’ experiences through a wide variety of basic student services, wellness programming and social events.
JOB DESCRIPTION SUMMARY:
The primary purpose of this position is to support students with course selection, enrollment, and enrichment weeks. These responsibilities will coincide with planning first-year student orientation, third-year orientation, and Match Week events. This position will require strong relationship-building skills as well as attention to a large number of students and course database information and event details on several platforms.
This position will pay $28.92 an hour. This position does not work remotely. Must be able to work flexible hours to accommodate student needs approximately 3-5 times per year.
A cover letter detailing how the candidate meets the qualifications of this role and a resume are required to be considered for this position.
Job Description:
Required Qualifications:

Education:

• Bachelor’s degree or equivalent work experience.

Work Experience:

• Experience with project coordination that requires a high degree of attention to detail and accuracy.
• Experience working with confidential information.

Skills, Knowledge & Abilities:

• Proficient in using Microsoft Office products including Word, Excel, Access, and PowerPoint.
• Ability to independently set goals, organize data, and make decisions.

Preferred Qualifications:

Work Experience:  

• Experience working in an academic environment.
• Student affairs work experience.

Skills, Knowledge & Abilities:

• Advanced customer service skills.
• Advanced communication skills.
• Able to complete multiple tasks simultaneously.

Job Duties:

• Coordinates scheduling of courses for third-year and fourth-year medical students.
• Responsible for planning and executing first and third-year orientations and Match Week events.
• Maintain accuracy of the course catalog, student database, and official transcripts.
• Verifies that all students have met graduation requirements.
• Ensures each clerkship has submitted grades by deadlines.
• Build and administer the lotteries for the M1/M2 SER weeks and the M3 clerkship schedules.
• Maintain all SER week course information (overview sheets, enrollment dates, enrollment limits, assigned faculty, and evaluations).
• Creates and maintains proctoring schedule for NBME subject exams.
• Review applications, eligibility and coordinate scheduling for all visiting students using VSLO program.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:
$26.13 - $39.20

Minimum

$26.13

Midpoint

$32.67

Maximum

$39.20