Academic Personnel Specialist

100243BR

Campus: Tempe

Academic Personnel Specialist

Job Description

The Department of Psychology in The College of Liberal Arts and Sciences seeks a highly motivated and detail-oriented individual to fill the position of Academic Personnel Specialist to perform work of considerable responsibility in supporting administrative services. The Academic Personnel Specialist will perform complex academic personnel actions and faculty recruitment processes; coordinates department meetings and events, and maintains official records.

The successful candidate will demonstrate the ability to maintain effective working relationships in a diverse population and have experience in maintaining confidential and sensitive information. Knowledge of academic and university policies and procedures and the ability to identify and implement best practices is preferred. The incumbent will have contact with high-level administrators requiring use of business vocabulary, tact, discretion and judgment. The candidate will report to the Senior Business Operations Manager.

Job Family

Human Resources

Department Name

Psychology

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$60,000 - $70,000 per year; DOE

Close Date

22-April-2024-EXTENDED

Essential Duties

• Coordinates faculty academic personnel actions within the Department of Psychology through the various university platforms, including faculty promotion and tenure, sabbatical reviews, evaluation of probationary faculty, annual evaluations of faculty, postdocs and academic professionals. 
• Serves as the main point of contact for Interfolio Faculty Information System /APARS for Faculty Search, ASU Vita and Review, Promotion & Tenure.
• Provides support to the Associate Chair and faculty committees that oversee faculty P&T, evaluations, and faculty searches.
• Coordinates with Senior Business Operations Manager annual renewals and confirms funding availability.
• Serves in a confidential capacity on sensitive matters concerning faculty.
• Supports the planning and coordination of Department events, meetings, visiting guests for interviews and colloquia, faculty retreats, and other special events. Coordinates and oversees Homecoming and Open Door.
• Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of issues involved.
• Serves as contact for faculty searches and hires incl. applicant approval.
• Supports, cross-trains and serves as backup for faculty searches at the administrative level, such as creating itineraries and resources for committee collaboration, and collaborating with the college.
• Supports, cross-trains, and serves as backup for HR processes affecting faculty and academic personnel.

Minimum Qualifications

Bachelor's degree and four (4) years administrative support experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with faculty personnel actions (promotion and tenure, expedited reviews, probationary reviews, post-tenure reviews, promotion process for fixed term, teaching and research faculty, sabbatical leaves) in a higher education environment.
• Experience with faculty recruitment processes.
• Experience with using Interfolio products such as Faculty Search, ASU Vita and Review, Promotion & Tenure.
• Experience working in higher education at the leadership level.
• Experience coordinating events.
• Demonstrated knowledge of academic policies, procedures, and organization.
• Demonstrated knowledge of program management and administration principles, practices and procedures.
• Experience using Microsoft Office software.
• Experience taking initiative, strong organizational skills, and attention to detail.
• Evidence of effective communication skills.
• Experience in dealing with a wide range of topics, including confidential and sensitive information.
• Experience in maintaining effective and collaborative working relationships in a diverse population.
• Experience in analyzing and comprehending complex issues.

Working Environment

• Activities are primarily performed in a climate-controlled office setting subject to extended period of sitting.
• Visual acuity and manual dexterity associated with daily use of computer.
• Bending, stooping, reaching and lifting up to 20 pounds.
• Walk throughout campus for meetings or events, regardless of the weather
• Ability to communicate to perform essential duties.
• Ability to work both independently or collaboratively within a complex structured team.
• Ability to work independently and implement new assignments thoughtfully and proactively.
• Exercises good judgement within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Interact with a diverse set of national and international students, staff, and faculty.

Department Statement

The Department of Psychology, a unit within ASU’s The College of Liberal Arts and Sciences, is developing foundations and deploying solutions for healthy minds, bodies and societies. The department fosters educational excellence through innovative neuroscience and psychology degree programs, award-winning faculty and unparalleled access to undergraduate and graduate research experiences. Graduates emerge well-prepared for professional opportunities in academia, education, industry, healthcare, government and community organizations.

In a supportive and collaborative environment, staff and faculty have the opportunity to grow in expertise and enhance leadership skills. The department, recognizing and embracing various identities, nurtures a sense of belonging where every voice is valued. Engaging with the broader ASU community and participating in unique programs like the REACH Institute, the Child Study Lab, the Clinical Psychology Center and Psych for Life®, provides ample opportunity to make a direct impact in people’s lives.

Aligned with ASU’s Charter and Design aspirations, the Department of Psychology prioritizes the success of its students and alumni and integrates transdisciplinary approaches to improve communities on a local, national and global scale.

To support ASU’s commitment to serving its community, benefits-eligible employees are immediately eligible at hire, and on every January 1 thereafter, for a maximum of eight hours of paid time off to participate in external volunteer activities. Because ASU values the continued growth and development of its employees, we provide employees with up to 24 hours of release time per year towards training opportunities that will enhance skills and abilities and provide professional growth and development.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.