Academic Personnel Specialist

100058BR

Campus: Tempe

Academic Personnel Specialist

Job Description

Are you an organized multitasker who enjoys problem solving and helping others? Are you energetic, ambitious, and ready to be a valued team member of a growing academic college? We’ve got the job for you! The Engineering Dean's Office at Arizona State University is searching for an Academic Personnel Specialist, a position with considerable responsibility in administering services and administrative support to the Vice Dean of Faculty Administration and the Associate Dean of Inclusive Excellence, in addition to supporting the Academic Personnel team with meetings, events, and record management.

To be successful in this role, you must be skilled in handling confidential and sensitive information, have the capability to administratively support multiple administrators simultaneously, and have a deep knowledge and understanding of academic and university policies and best practices. 

You will coordinate multiple high-level tasks simultaneously and autonomously, which include personnel matters, and proactively manage a wide range of projects and initiatives with support from various personnel.

Join us! We look forward to working with you.

Job Family

Human Resources

Department Name

Fulton Schools of Engineering

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$47,053 - $64,900 per year DOE

Essential Duties

Proactively supports in coordinating and managing a wide range of projects and initiatives for the Engineering Dean's Office.

Manages:

• Vice Dean of Faculty Administration’s and Associate Dean of Inclusive Excellence’s calendar to ensure optimal use of time. 
• Vice Dean of Faculty Administration’s and Associate Dean of Inclusive Excellence’s travel authorizations, travel claims, as well as on and off-campus meetings. Compiles, prepares, completes, submits, and maintains background materials.
• Creation, receipt and maintenance of processes and procedures for academic personnel records such as within DocuWare, Interfolio products (Faculty Search, Faculty180 (ASU Vita) and Review, Promotion & Tenure) and SharePoint that support the college both independently and within a team.

Coordinates:

• College level meetings, workshops, and events of a complex, multi-faceted nature. Responsible for all logistical planning including budgeting, communications with service providers, and payment/reimbursement processing.
• Academic data collection, preparation, analysis, and reporting through university platforms.
• Document processes and procedures and contributes to DocuWare reporting efforts that support the college both independently and within a team.
• Interprets university and Board of Regents policy pertaining to faculty and academic professionals. 
• Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of issues involved.
• Participates in meetings and conferences pertinent to area of responsibility.
• Support of the academic personnel actions in the college.  

Skills:

• Evidence of effective communication.
• Skill in analyzing problems and determining appropriate resolutions.
• Providing quality customer service.
• Performing detailed and complex reports, including analysis and evaluation of academic data.
  

Minimum Qualifications

Bachelor's degree and four (4) years administrative support experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience directly supporting an administrator, preferably in a higher education environment.  
• Experience processing ASU reimbursements.
• Experience coordinating events.
• Experience working in higher education and knowledge of university policies and procedures with emphasis on academic personnel.
• Experience with faculty personnel actions (promotion and tenure, sabbatical leave requests, expedited reviews, post-tenure reviews, evaluation of probationary review, career-track, instruction and research faculty promotions, annual evaluations, evaluation of conditional contracts, probationary extensions, retirements, resignations, and emeritus status).
• Experience with Interfolio products (Faculty Search, Faculty180 (ASU Vita) and Review, Promotion & Tenure).
• Experience using MS Office applications (i.e., Excel, PowerPoint, Word, Outlook).

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Ability to clearly communicate the essential functions of the position.
• Regular activities require the ability to quickly change priorities.
• This position receives regular review of objectives.
  

Department Statement

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas. 

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit

https://cfo.asu.edu/compensation-estimator

.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.