Academic Personnel Specialist

100426BR

Campus: Tempe

Academic Personnel Specialist

Job Description

The School of Biological and Health Systems Engineering in the Ira A. Fulton Schools of Engineering is seeking an Academic Personnel Specialist to perform work of considerable responsibility in supporting administrative services. 

The position manages the school director's calendar and travel, performs, and supports complex academic personnel actions and the faculty recruitment process, and coordinates school events. The successful candidate will be skilled in maintaining effective working relationships with a diverse population and experienced in handling confidential and sensitive information. Knowledge of academic and university policies and procedures and the ability to identify and implement best practices is preferred. 

This position will report to the Executive Administrative Support Specialist within the School of Biological and Health Systems Engineering within the Ira A. Fulton Schools of Engineering on the Tempe campus.

Job Family

Human Resources

Department Name

Sch Biological & Hlth Sys Engr

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$47,053 - $64,900 per year; DOE

Essential Duties

• Supports, cross-trains and serves as a backup for managing faculty academic personnel actions within a unit through the various university platforms, including faculty promotion and tenure, sabbatical reviews, evaluation of probationary faculty and academic professionals, annual evaluations of faculty, and evaluation of conditional contracts.
• Supports, cross-trains and serves as backup for the management of faculty recruitment processes.
• Serves as a unit contact and part of the unit implementation team for Interfolio Faculty Information System (Faculty Search, Faculty 180 [ASU Vita] and Review, Promotion & Tenure).
• Supports reviewing, processing, and tracking faculty retirements, resignations, and emeritus status requests. Reviews retirement agreements for director approval.
• Interprets university and Board of Regents policy pertaining to faculty and academic professionals.
• Manages and maintains the director’s calendar. Coordinates and arranges meetings to ensure optimal use of time. 
• Manages and maintains the director’s travel authorizations, travel claims, and on- and off-campus meetings. Compiles, prepares, completes, submits, and maintains background materials.
• Coordinates, in conjunction with appropriate planning committees, large school meetings, workshops, and events of a complex, multi-faceted nature. Responsible for all logistical planning, communication with service providers, travel arrangements for speakers/presenters, and payment/reimbursement processing. 
• Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
• Assists with reports and communication with faculty and university academic support staff.
• Participates in meetings and conferences pertinent to area of responsibility.
• Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
• Performs special assignments as requested by senior leadership or supervisor. 

Minimum Qualifications

Bachelor's degree and four (4) years administrative support experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with faculty personnel actions (promotion and tenure, probationary reviews, post-tenure reviews, sabbatical leaves).
• Experience with the faculty recruitment process. 
• Experience using Interfolio products and implementation (Faculty Search, Faculty 180 [ASU Vita], and Review, Promotion, and Tenure).
• Experience directly supporting an administrator, preferably in a higher education environment. 
• Demonstrate knowledge of travel authorizations and reimbursements, i.e., Concur.
• Experience working effectively in an environment subject to tight deadlines and quickly changing priorities.
• Experience coordinating events.
• Knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry. 
• Demonstrated experience working in higher education and knowledge of University policies and procedures with an emphasis on academic personnel. 
• Experience using MS Office applications (i.e., Excel. PowerPoint, Word, Outlook).

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Department Statement

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas. 

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities. 

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we: 

• Cultivate excellence. 
• Deliver innovation that matters. 
• Encourage bold thinking. 
• Foster a community of learning and collaboration. 
• Build a foundation for all to be successful. 

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.