School Administrator

Advert

School Administrator
School of Optometry and Vision Sciences

Working closely with our friendly administration teams and supportive academic colleagues, we are seeking a pro-active and pragmatic individual to provide administrative support within our Welsh Optometry Postgraduate Education Centre (WOPEC).  WOPEC is the only dedicated postgraduate education centre for eye care professionals in the world and delivers a portfolio of postgraduate programmes and continuing professional development (CPD) activities, in person and via distance learning.

This is a full-time (35 hours) position.  The post-holder will be based on-campus on average for a minimum of 3 days per week.  As well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home.  Some out of hours work (evenings and weekend) is required on campus. The role is fixed term for a period of 3 years.

Salary: £23,700 - £24,533 per annum (Grade 3).  Appointments are usually made at the start of the salary grade.

For an informal discussion please contact Hazel Chudley, email:  [email protected] , or Ceri Morrison, email: [email protected].

Date advert posted: Wednesday, 20 March 2024

Closing date: Wednesday, 03 April 2024

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

Job Description

Job Purpose

Provide an administrative service to the School, engaging in and completing a range of routine tasks to meet operational and customer service requirements. Provide support and guidance on all of the School’s postgraduate full time and part time taught programmes and CPD events (online delivery and in person), ensuring the team is supported, and key duties undertaken.

This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.

As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

MAIN DUTIES & RESPONSIBILITIES

• Deal with a range of enquires from internal (staff & students) and external (members of the public) customers in a professional manner, establishing their needs and adapting the standard responses accordingly.
• Collaborate with others to make recommendations for the development and improvement of current University processes and procedures.
• Create good working relationships with key contacts to help improve service levels.
• Undertake a variety of administrative duties to support the team and School.
• Gather and review data to update administrative systems such as databases and spreadsheets, making sure the information is accurate, and highlighting to your line manager basic trends and patterns.
• Actively contribute to the success of the team and support the supervision and management of it.
• Produce documentation, plan and organise meetings and provide secretarial support to committees.
• Provide administrative support to all WOPEC commissioned, short courses and practical day events, to include ordering catering, timetabling and room bookings, travel arrangements.
• Conduct Right to Work checks for all casual workers who support short course, commissioned and practical day events.
• Generate and allocate Continuous Professional Development (CPD) points for all events run by WOPEC.
• Co-ordinate WOPEC newsletter and module updates. ∙
• Provide support with photocopying and distributing course materials and handbooks. ∙
• Maintain virtual learning platform for WOPEC short and commissioned courses.
• Support the financial transactions associated delivering the short courses and practical day events.

• To undergo personal and professional development, which will enhance performance in the role.
• To undertake annual training compliance requirements.
• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
• Abide by University policies on Health and Safety and Equality and Diversity
• Perform other duties occasionally which are not included above, but which will be consistent with the role

Person Specification

IMPORTANT NOTE: When submitting your supporting statement, you must provide evidence as to how you meet each of the essential (and desirable if applicable) criteria below. We suggest that you do so by using each of the criteria as sub-headings, providing written evidence of your relevant skills underneath. Before uploading this attachment, please ensure that you include ****BR within the filename.

Essential Criteria

Additional Information

The post holder will be required to undertake First Aid and Fire Warden training to support their role

Job Category

Admin / Clerical