Project Manager

Updated: 11 months ago
Location: Glasgow, SCOTLAND
Job Type: FullTime
Deadline: The position may have been removed or expired!

Job Purpose

You will work with members of the MRC/CSO Social and Public Health Sciences Unit (SPHSU), University of Glasgow and contribute to the development and management of a number of research projects within the Unit. Predominantly, the THRIVE Trial (see Additional Information).
This role will support the project management of a range of projects within the Unit from project planning through to the design, set-up, conduct, closedown, analysis and reporting of the results while adhering to strict ethical, regulatory, legal and scientific requirements. This will include management of all necessary approvals according to the UK regulations, day to day monitoring of the progress of research activities, preparation of periodic and ad hoc reports, creation and maintenance of project documents and records as well as implementation of effective quality management.
The post holder will be supporting the Unit in gaining funding (either from competitively awarded public funding bodies or from commercial sources). The post holder will provide project management expertise ensuring that key aspects of this varied portfolio are delivered efficiently to strict deadlines and within the budget while working effectively with staff from diverse backgrounds in social and public health research, statistics, information technology, data management, quality assurance and administration. This role will be contributing to developing and implementing appropriate project management methodologies and quality systems within the Unit.
The post holder will have excellent writing and communication skills, and will work closely with internal and external contacts, including healthcare workers and academic researchers. The post holder will also work in conjunction with the TRM Research Support Project Co-ordinator and Dr Marion Henderson (Chief Investigator of the THRIVE Trial) both of whom will assist with some aspects of pre-and post-award project management.

Main Duties and Responsibilities

1. To deliver day-to-day management and coordination of assigned projects, monitor deadlines and provide the Chief/Principal Investigator (CI/PI) or other senior team members with detailed project status reports, including progress against agreed milestones highlighting significant project risks and changes.
2. To manage and, in some cases lead, writing related to reports to the funding bodies, and also peer reviewed papers.
3. To manage all necessary approvals for the projects and participating sites according to the UK regulations including the UK Research Governance Framework. This will include maintaining ethical oversight of the projects, including preparation and monitoring of minor and major amendments to ethical committees and where applicable to NHS R&D.
4. To create and maintain the Study Master File containing original and revised records such as protocol; NHS and other regulatory approvals; reported protocol deviations, violations and adverse events; study specific standard operating procedures; and other study related documents.
5. To provide the CI/PI and senior management with detailed project status reports, including progress against agreed plans/milestones and highlighting significant project risks, issues and changes. Monitor the progress of research activities; develop and maintain relevant records and prepare periodic and ad hoc reports, as required by the study lead scientists, external funding bodies, ethics committees, internal research committees as appropriate.
6. To monitor and manage day to day operations related to the conduct of projects (e.g. progress with documentation development, regulatory approvals, project specific training, participant recruitment, informed consent and data collection, fieldwork operations), as well as act as the primary point of contact with data management team. Ensuring that financial procedures are adhered to and the project budget is managed effectively.
7. In collaboration with project lead to manage the development and implementation of an effective project quality management strategy (study specific SOPs, working procedures, operational manuals, data monitoring plans, risk log etc) in order to enhance the quality standards of the project.
8. To ensure projects operate according to protocols and maintain a consistently high level of performance in accordance with these, as well as providing a highly effective and responsive approach to problem resolution.
9. To maintain time and resource management systems across a number of projects. To ensure that all appropriate project tracking and filing systems are up to date and accurate ensuring that study protocol and contractual requirements are met appropriately and in a timely fashion.
10. To interact and work collaboratively with a range of specialists. This includes fieldworkers, IT, data management, administration, external managers, health economists, nurses, midwifes, social worker and clerical staff and monitoring deadlines set by senior management and funding bodies and work closely with senior external clients and collaborators (e.g. from NHS, government, and academia) including clinicians, scientists, external project teams, laboratories, ethics committees and NHS research administrative staff. To represent the Unit at project meetings, including arranging meetings, agenda setting, minute taking and chairing as required.
11. To establish and maintain effective communication strategies with other departments within the University, NHS, and other external partners.
12. To monitor recruitment to the projects and the retention of participants, and working with colleagues to develop a solution focused approach to boosting these as and when required.
13. To contribute to the development of generic standard operating procedures for the conduct of high quality trials and other studies.
14. To work with the support staff in the Unit to develop IT systems to manage the study. This will include producing specification and requirements documents and checking the systems.
15. To supervise more junior members of the unit and contribute to the career development structure for other staff.
16. To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate.
17. To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work in accordance with the Health and Safety at Work Act 1974, EC directives and the University’s Safety, Health and Environment Policies and procedures and to cooperate with the University on any legal duties placed on it as the employer.
The candidate might be asked to perform other duties occasionally which are not included above, but which will be consistent with the role.

Knowledge, Qualifications, Skills and Experience


A1. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar or related role(s) OR Scottish Credit and Qualification Framework level 9 (Ordinary Degree, Scottish Vocational Qualification level 4), or equivalent (including professional accreditation with relevant formal training), and experience of personal development in a similar or related role(s).
A2. Project/trials management experience and expertise.
A3. Knowledge in the area of social, public health or medical research projects.
A4. Knowledge of the ethical issues surrounding research.


B1. Knowledge of the scientific principles of randomised controlled trials, as well as an understanding of the current legal, governance and ethical requirements including ICH Good Clinical Practice and all other legal and regulatory requirements in the management and co-ordination of clinical trials.
B2. Knowledge of quantitative or/and qualitative research methods.
B3. Professional accreditation with relevant formal training (e.g. project management).
B4. Good IT background, with knowledge of trial data management requirements such as data management set up, data collection, data cleaning process and database updating
B5. Project/trials management experience in the context of complex interventions or studies with complex populations.

C1. Evidence of excellent Project Management capabilities, including success in leading multi- disciplinary research projects.
C2. Ability to work effectively within a multidisciplinary team.
C3. Excellent communication skills, both oral and written.
C4. Experience of writing for publication (reports, peer reviewed papers).
C5. Excellent team building, interpersonal, negotiating skills (ability to develop networks of useful contacts within and beyond the Unit).
C6. Proven analytical and problem solving capability.
C7. Strong computer skills in the area of project/trials management (e.g. database, spreadsheet, word processing, layout, presentation etc.) with ability to develop skills in response to technological
C8. Excellent organisational and co-ordinating skills, including ability to cope under pressure while maintaining a high level of accuracy and level headedness as well as meticulous attention to detail.
C9. Ability to work independently and under supervision, as appropriate, assessing priorities and managing workload effectively.
C10. Flexible, committed, reliable and enthusiastic approach with ability to work as part of a team with staff at all levels. Ability to maintain confidentiality.
C11. The ability to use initiative and creativity to resolve problems and identify and assess practical options.
C12. Self-motivated with a proactive and flexible approach to work and a willingness to learn and develop.


D1. Writing or providing significant input into research protocols and participant/patient materials (consent forms, participant/patient information sheets etc).
D2. Preparation or significant input into case report forms/ questionnaires design, including ability to develop forms from a protocol (paper and electronic).

E1. Sufficient relevant research experience to work within trials or project management in this setting. Including experience in project progress reporting, staff and partner’s liaison and training.
E2. Experience of working within a regulated scientific/technical/medical or similar environment.
E3. Experience of NHS research governance regulations and issues.
E4. Experience of research in a health setting or similar environment.


F1. Experience in work with complex or vulnerable populations
F2. Experience of developing standards and quality assurance procedures, including writing standard operating procedures and guidance documents, or with demonstrated evidence of similar experience within relevant area.
F3. Experience of providing training .
F4. Experience of giving presentations at meetings/conferences.
F5. Experience of applying for funding of clinical trials or other well designed studies.
F6. Experience of managing staff.
F7. Experience of budget management.

Job Features

• Responsible for management of a portfolio of projects in any area of social and public health research working on multiple projects and organisational tasks.
• Responsible for effective communication within multidisciplinary teams.
• Responsible for liaison with a diverse set of external clients.
• Responsible for effective communication within multidisciplinary teams
• Responsible as an information gatherer and analyst for senior management.
• Contribution to the production and development of the Units documentation within appropriate areas of responsibility.
• Quality assurance.
• Contribute to advising management on significant developments and issues related to project management.
• Represent the Unit at relevant meetings and conferences.

Planning and Organising
• Plan and organise own workload effectively and efficiently, completing tasks within time constraints.
• Plan activities in order to reach milestones in a timely fashion.
• Reviewing and, when agreed, generating revised project plan and managing the project output.
• Plan and organise project meetings internally and externally.
• When applicable plan and organise the work of junior staff on the project.
• Be proactive in facilitating senior Unit personnel and client requirements in a flexible and ordered fashion.
• Plan and organise training.

Decision Making
• Responsible for identifying significant and critical issues affecting the progress of the projects, able to take immediate corrective action and communicate issues to senior study (CI) and Unit personnel in a timely and coherent fashion.
• Responsible for identifying documentation, training and administrative requirements with respect to project management, and contributing to these appropriately.
• Monitor developments in the legal and regulatory frameworks for the conduct of clinical trials and disseminate to appropriate staff and update project documentation appropriately.
Internal/External Relationships
• Line management the study team where appropriate and required within the project.
• Task management of administrative staff within the team in collaboration with project lead.
• Liaise on a regular basis with colleagues and Unit senior management.
• Liaise with junior and senior staff of external partners and collaborators, as appropriate.
Problem Solving
• Recognise and resolve issues within the areas of study management, flagging critical issues to senior study and Unit personnel appropriately and in a timely fashion.
• Anticipate opportunities/ challenges and manage appropriately.
• Document issues appropriately as part of problem solving.
• Adopt a proactive approach to workload management and problem solving, using initiative and judgement.
• Contribute to the Unit’s reputation of excellence by providing at all times a high standard of work.
• To support the administrative team in developing the Unit’s project and portfolio management policies and procedures
• The nature of the post may require working outside of normal working hours.
• Due to the confidential nature of the work undertaken at the Unit the successful applicant will be required to sign a confidentiality agreement on commencement of employment.
• The work of the post may require attendance at meetings away from Glasgow including overnight stays.
• Duties of the post outlined are not exhaustive, and the post holder will be expected to be co-operative and flexible, undertaking such other duties as may be reasonably expected by management. The duties of the post will be subject to review in line with changing requirements, both internal and external.
Additional Information
The Athena SWAN Charter recognises commitment to advancing gender equality in science, technology, engineering, maths and medicine (STEMM) employment in academia. The Institute of Health and Wellbeing has achieved a Silver Award. Further information at


The Institute of Health & Wellbeing supports the principle of flexible working and undertakes that all requests will be considered seriously.
About the MRC/CSO Social and Public Health Sciences Unit
The MRC/CSO Social and Public Health Sciences Unit conducts complex studies collecting data, which involve a variety of research methods including face-to face interviews, large-scale population and community studies, and the evaluation of complex interventions in a range of settings such as schools, neighbourhoods, health care settings, workplaces, and leisure settings.
The aim of the Unit is to improve human health and wellbeing via the study of social, behavioural, economic, cultural and environmental influences on health. Our more specific objectives include:
• studying the multiple interacting processes through which biological, social, behavioural, economic, cultural and environmental factors influence physical and mental health and health behaviours over the lifecourse;
• discovering mechanisms which can modify these processes and have the potential to improve public health in a complex and changing world;
• developing and evaluating interventions which harness these mechanisms to improve public health and reduce social inequalities in health; and
• influencing policy and practice by communicating the results and implications of research to a range of audiences.
The Trial of Healthy Relationship Initiatives for the Very Early-years (THRIVE Trial) is a seven year trial (finishes end of July 2019) of interventions that are intended to improve mother-infant interaction and thus improve the developmental pathway of children, both of which should build resilience and reduce infant maltreatment. Since they are targeted at highly vulnerable women, these programmes would, if shown to be effective, be exciting ways to tackle health inequalities. Additional information about THRIVE can be found at

Standard Terms & Conditions

Salary will be on the Management, Professional and Administrative Grade, level 7, £34,520 - £38,833 per annum.
This post is full time and has funding until June 2019.

New entrants to the University will be required to serve a probationary period of 6 months.
The successful applicant will be eligible to join the Universities’ Superannuation Scheme. Further information regarding the scheme is available from the Superannuation Officer, who is also prepared to advise on questions relating to the transfer of Superannuation benefits.
A Research Passport will need to be obtained for this post and will require pre-employment checks such as PVG and Occupational Health.
Protecting Vulnerable Groups Scheme
The post for which you are applying is considered ‘registered work’ in terms of the Protection of Vulnerable Groups Act. It requires the successful applicant to become a Protecting Vulnerable Groups (PVG) Scheme member prior to appointment. This check is necessary to ensure that the University of Glasgow fulfils its legal duties under the Act.
If you are successful in your application, the offer of employment will be subject to PVG Scheme membership. Further information is available at:
Please note it is a criminal offence to apply for a child care position if you are on the Disqualified From Working with Children List.
Interviews are scheduled to take place on Thursday 30 November 2017.
Vacancy reference: 019312, Closing date: 14 November 2017.
It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment.
We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity
The University of Glasgow, charity number SC004401.
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