PA and HR Administrator

Advert

PA and HR Administrator

Fixed Term cover of post for nine months – Also available as a secondment for Cardiff University staff

If you are a talented and enthusiastic PA/Administrator looking for a new opportunity to work as a first line professional point of contact for the Director of HR, Head of HR Operations and Head of Organisation and Staff Development, then this role may be of interest to you.

We are looking for a professional with strong administrative and IT skills, who is great with people to provide a comprehensive and professional administrative support service to the Director of HR and the Head of HR Operations and Head of Organisation and Staff Development.  You will need to be organised, with a keen attention to detail and have strong communication skills as a key activity is to support the University’s Senior Recruitment campaigns working in conjunction with colleagues across the University. 

We offer:

• a very generous employer contributory pension scheme;
• a generous annual leave allowance (32 days) plus statutory bank holidays, so that you can enjoy a positive work life balance;
• an excellent reward package that recognises the talents of our diverse workforce;
• a wide range of personal and professional development opportunities.

This is a full time, fixed term post available for nine months to cover the absence of the post holder and is  eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.  

Salary: £26,444 - £29,605 per annum (Grade 4).

Closing date: 6 March 2024

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangement.

Job Description

PA Duties

• Act as the first line professional point of contact for the Director of HR and Heads of HR Operations and  Organisation and Staff Development. To assess incoming work and exercise judgement regarding response, referring on as appropriate

• Interpret and prioritise requests received through email, written and telephone, providing advice and guidance where possible, re-directing queries, and forwarding relevant requests as required
• Draft and prepare correspondence and reports, ensuring that all such correspondence is processed accurately and in an effective and efficient manner and stored appropriately for ready retrieval

• Maintain and manage the diaries of the Director of HR and the Heads of HR Operations and Organisation and Staff Development
• To manage any HR senior staff travel arrangements, as necessary.

• Arrange internal and external meetings, including venue, facilities, and provisions, ensure that the correct papers are assembled in advance and any action points raised are pursued on behalf of the Director and Heads of HR
• To ensure that tasks delegated within the Department are completed to time, chasing progress as necessary

• To support the regular Senior management team meeting, preparing agenda and papers, producing and circulating action minutes of meetings and monitoring actions.
• To provide administrative support including agenda, paper collation and minutes for meetings/project groups as required by

• Work in conjunction with the Director of HR and the Recruitment Manager to provide administrative support to Senior Recruitment activities

• Provide general HR administrative support to the HR department

• Co-ordinate, maintain and have an overview of the Department’s budget, producing purchase orders and ensuring all expenditure is accurately recorded, highlighting any discrepancies discovered
• To administer requests for legal services

• Abide by all University policies and undergo appropriate personal and professional development.
• Perform other duties which are not included above, but which will be consistent with the role.
• Uphold the Professional Services Values & Behaviours or local equivalent.

Person Specification

Essential Criteria

Job Category

Admin / Clerical, Human Resources