HR Administrator

18025BR

Cardiff School of Chemistry

Administrative Support

Advert

HR Administrator
Cardiff School of Chemistry
Cardiff University

Reporting to the School Manager, you will administer all aspects of human resources management activities delegated to the School, helping to provide a comprehensive, effective and efficient day-to-day service for all School staff. You will also be a proactive and collegial member of the School’s Professional Service staff, working closely with human resources colleagues located in the College of Physical Sciences and Engineering.

For informal enquiries about the role and the Cardiff School of Chemistry, please contact the School Manager, Dr Mahmoud Akhtar ([email protected]; Tel. +44 (0)29 2087 0680 ).

We welcome any internal applicants who may wish to be seconded to this post to broaden their HR experience or who see this as a career advancement opportunity. However, please discuss this with your line manager and seek agreement before applying,

For further details about working at Cardiff University, please contact Sian Moseley ([email protected]; 029 2087 5851 ).

Please visit www.cardiff.ac.uk/chemistry for further information about the School of Chemistry.

This full-time (35 hours per week), fixed-term position is available for 6 months from 8th January 2024 to cover long term absence. 

To work for an employer that values and promotes equality of opportunity, please visit www.cardiff.ac.uk/jobs and search for vacancy number: 18025BR

Salary: £26,444 - £29,605 per annum (Grade 4).

Important note: It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable. As part of the application process you will be asked to provide this evidence via a supporting statement.  Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each element.

When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 18025BR

Date Advertised: 16 January 2024
Closing date: 6 February 2024

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

Job Purpose

As a HR Administrator, reporting to the School Manager, you will contribute to the delivery of consumer-focused HR within the Cardiff School of Chemistry. You will help provide a comprehensive, effective, and efficient day-to-day HR service throughout the School, by providing a pro-active support service and advice on a full range of Human Resources issues.

Duties and Responsibilities

Key Duties

•            To act as the first point of contact for all HR related queries within the School, providing detailed advice and guidance on HR processes and procedures, using judgment and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues.

•            To lead on the recruitment process within the School including entries via Kenexa, and the creation and maintenance of posts on the HR system (Core) under the guidance of the School Manager.

•            To provide proactive administrative support for all locally managed aspects of staff recruitment including casual staff.

•            To provide a local point of contact between the School and HR teams in both the College of Physical Sciences and Engineering and the University’s central HR department.

•            To maintain and develop appropriate communication links with the University’s Schools/ Departments including the College HR Team and Central HR as well as outside bodies as required.

•            To facilitate effective communication across the School, acting as the main contact for the dissemination of HR and Equality, Diversity and Inclusion information.

•            To proactively support all UKVI and visa requirements for staff and visitors.

•            To take a lead on absence management within the School, including recording staff absence on Core and assisting line managers in making Occupational Health referrals at the appropriate point in time.

•            To support the management of all open-ended and fixed-term contracts within the School, ensuring the completion of performance development reviews, probation and contract review meetings and undertaking any necessary administrative duties associated with resignations, retirements, contract terminations, flexible working requests, maternity/ paternity/ parental/ adoption/ special leave, regrading, promotions and disciplinary procedures.

•            To support line managers in carrying out their responsibilities.

•            To update School human resources policies when required.

CONTINUED IN ADDITIONAL INFORMATION

Person Specification

Essential Criteria

Qualifications and Education

1.           NVQ 3/ A-Levels or equivalent.

Knowledge, Skills and Experience

2.           Substantial experience of working in an administrative role.

3.           Specialist knowledge of HR administrative systems and processes, as well as the appropriate IT systems to support these.

4.           Ability to set up standard office systems and procedures and make improvements as appropriate.

Customer Service, Communication and Team Working

5.           Ability to communicate specialist and information effectively and professionally to a range of customers with varying levels of understanding.

6.           Proven ability to advise and influence key stakeholders.

7.           Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.

Planning, Analysis and Problem solving

8.           Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available.

9.           Evidence of ability to analyse processes and procedures, and advise on improvements.

10.         Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work.

Desirable Criteria

1.           Degree or an equivalent qualification or equivalent work-related experience.

2.           CIPD qualification or working towards completion.

3.           A willingness to undertake further training and development.

4.           Experience of working in a Higher Education environment.

5.           Fluency in Welsh, written and oral

Additional Information

CONTINUED FROM JOB DESCRIPTION

•            To provide administrative support to the School’s EDI Committee and all aspects of the Athena Swan application process.

•            To be a source of local support to School staff on HR processes and contribute to University and College HR initiatives as required.

•            To undertake a variety of administrative duties to support the School and support any relevant committees or working groups that the School may establish.

•            To assist the School Manager in maintaining the Schools establishment model in-line with College and University requirements.

•            To undertake and assist in the review of administrative processes and procedures and advise the School Manager on options for improvement and the subsequent implementation and review of new procedures and systems.

•            To prepare standard reports, and compile/ analyse data for management information purposes as required from the HR Database and Business Objects.

General Duties

•            To undertake continuous professional development including as part of the wider College and University HR communities and attending relevant training and information sessions.

•            Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.

•            Abide by University policies on Health and Safety, Data Protection, and Equality, Diversity and Inclusion.

•            Perform other duties occasionally which are not included above, but which will be consistent with the role.

Job Category

Human Resources