Executive Assistant

Please note this role can be offered to internal applicants as a secondment opportunity.

We have an exciting opportunity for an Executive Assistant to join the Oxford Trauma and Emergency Care research team at the Kadoorie Critical Care Research Centre, NDORMS, University of Oxford.

The role is varied and includes administration support for the clinical trial delivery teams, facilitating a Patient and Public Involvement group, advising on calendar availability for multiple senior staff members, and designing/implementing system improvements to the administrative systems. The Executive Assistant will also support the Professor of Orthopaedic Trauma, Professor Matthew Costa.

As an Executive Assistant, you will carry responsibility for the effective day-to-day management of Professor Costa’s business and travel and will work closely with the team Administrator and members of the department’s senior management team, with professional colleagues in University administration as well as with members of Professor Costa’s diverse and complex professional network. In addition, the post-holder will be expected to provide support for other senior academics within the research group. You will be, alongside the Administrator, managing a high volume of incoming correspondence, emails and telephone calls, progressing matters as appropriate, in particular identifying priority items of business for immediate attention, taking action where possible. You will be responsible for maintaining and improving, as appropriate, record keeping and filing systems for Professor Costa as an individual to comply with Good Clinical Practice, good regulatory and legal guidelines including data protection and archiving.

You will hold a university degree or have equivalent professional experience. You will have the ability to organise and prioritise own work and that of others, including coping with unpredictable volumes of work and busy periods showing flexibility and self-motivation. The ability to deal effectively with a wide range of people, to work as part of a team, and to liaise with colleagues where work interests overlap is essential. Experience of providing administrative support to academic/research staff; experience of publication and editorial support would be desirable.

This is a full-time (part-time at 80% FTE will be considered) fixed-term maternity cover appointment for 12 months, or the actual return of the substantive postholder, or the resignation of the substantive postholder and employment of a new postholder, whichever is the earliest.

The closing date for applications is 12 noon on 19/04/2024. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application.