Administrative Officer (Student Hub)

Cardiff University, United Kingdom

Updated: about 18 hours ago
Location: Cardiff, WALES

Advert

Administrative Assistant (Student Hub)
School of Geography and Planning
College of Arts, Humanities & Social Sciences

This role is to provide comprehensive and professional support to the School of Geography and Planning, providing support and guidance on professional administrative support, delivering excellent customer service to staff and students.

This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance. This would be discussed further on a successful appointment.

As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

This post is full-time (35 hours per week), is open-ended and is immediately available.

Salary: £26,444 - £29,605 per annum (Grade 4)

Cardiff University offers many excellent benefits, including 40 days annual leave (including bank holidays), blended working (meaning you will be able to work from home for some of your time), a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.

For an informal discussion about the role please contact Delyth Jones - [email protected]

Informal enquiries in relation to the recruitment / application process can be sent to Carys Thomas HR Administrator – [email protected]

Date advert posted: Monday, 15 April 2024

Closing date: Monday, 13 May 2024

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting all its employees in achieving the necessary balance between their work and their personal lives. As part of this commitment, the University has developed a flexible and responsive framework of support for staff in managing their work and personal commitments wherever possible. [Applications for posts on a part-time or job-share arrangement would also be considered].

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.


Job Description

DUTIES AND RESPONSIBILITIES

Key Duties

  • Provide detailed advice and guidance on student administrative processes and procedures to internal and external customers (staff, students or members of the public), using judgement and creativity to suggest the most appropriate course of action, and contributing to the solving of more complex issues.
  • Work with others to make recommendations to improve our ways of working.
  • Establish productive relationships with key individuals (University colleagues and external contacts) to help improve the level of service the team provides to its customers.
  • Perform a variety of administrative duties to support the team and department achieve its objectives.
  • Gather and analyse data (e.g. student extenuating circumstances) so that informed decisions can be made, establishing basic trends and patterns in the data and providing reports and recommendations for management.
  • Instruct and guide colleagues across the University within student administration as required.
General Duties
  • Abide by all University policies and undergo appropriate personal and professional development.
  • Perform other duties which are not included above, but which will be consistent with the role.
  • Uphold the Professional Services Values & Behaviours.
  • Abide by University policies on Health and Safety and Equality and Diversity

Person Specification

Essential Criteria

  • Ability to communicate in writing clearly, concisely, and effectively to provide detailed advice and guidance on student administration and student/customer experience.
  • Evidence of a good standard of numeracy and IT literacy.
  • Experience of working in an administrative role or environment and ability to set up standard office systems and procedures, making improvements to these as appropriate.
  • Specialist knowledge of student administration or student/customer experience.
  • Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding. 
  • Ability to advise and influence key stakeholders in your area of work.
  • Ability to explore customers’ needs and adapt the service you provide accordingly to ensure a quality service is delivered.
  • Ability to use your initiative and creativity to solve problems, respond to queries and make recommendations, identifying and proposing practical solutions.
  • Ability to work unsupervised to deadlines, planning, setting and monitoring your priorities and those of the team.
    • Desirable Criteria
  • Experience of working in a similar role or environment, e.g. Higher Education.
  • Ability to speak/understand Welsh or a willingness to learn.

    • Additional Information

    IMPORTANT: Evidencing Criteria

    It is Cardiff University's policy to use the person specification as a key tool for shortlisting. Therefore, candidates must evidence they meet ALL the essential criteria and, where relevant, the desirable.

    As part of the application process, you are asked to provide this evidence via a supporting statement. Please ensure that the evidence you are providing corresponds with the numbered criteria outlined in the person specification. Your application will be considered based on the information you provide for each criterion.

    When attaching the supporting statement to your application profile, please ensure you name it with the vacancy reference number: 18527BR.

    Your application will be at risk of not being progressed if you do not evidence you have met all essential criteria. The school welcomes the submission of CVs to accompany evidence of the job-based criteria.


    Job Category

    Admin / Clerical


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