Administrative Officer

Cardiff University, United Kingdom

Updated: about 1 month ago
Location: Cardiff, WALES

Advert

Administrative Officer
Research and Innovations Services

You will be employed as an Administrative Officer in the Research and Innovation Services department.  You will  assist with the operational aspects of the work of the Pre-Awards Unit of the Research Grants Office team  providing assistance to Academic staff in the costing and pricing of research and services rendered applications for funding and the submission of applications through the various electronic systems.

This role is eligible to be offered on a blended working basis.  You will be required to spend 2 days per week working on campus with the ability to choose to spend 3 days per week working from another location, e.g. your home.  The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.

This post is full time, fixed term for one year and is available immediately.

Salary: £26,444 - £29,605 per annum (Grade 4)

Cardiff University offers many excellent benefits, including 32 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.

Date advert posted: Wednesday, 22 February 2024
Closing date: Wednesday, 14 March 2024

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.


Job Description

Key Duties

  • Provide detailed advice and guidance on Full Economic Costing (fEC) and electronic application submission processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues  
  • Collaborate with others in order to make recommendations for alternative costing scenarios to better fit within funding limits and to ensure compliance with other University policies and processes
  • Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required
  • Check and validate completed proposals for external funding and to recommend for submission on behalf of the University
  • To assist with the submission of applications through the various electronic document submission systems, ensuring these are submitted by the required deadline.
  • Instruct and guide other employees across the University regarding the costing and pricing (CAP) of research and services projects, CAP Form completion, funder guidelines and application submission.
  • To assist with the training of academic staff and College/School Professional Services staff in the completion of CAP Forms, fEC and application processes.
  • Undertake a variety of administrative duties to support the team and department

General Duties
  • Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
  • Abide by University policies on Health and Safety and Equality and Diversity
  • Perform other duties occasionally which are not included above, but which will be consistent with the role

Person Specification

Important notice:

  • It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable.
  • As part of the application process you will be asked to provide this evidence via a supporting statement.
  • Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.
  • Your application will be considered based on the information you provide under each element.
When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for XXXXBR.

Essential Criteria 

  • NVQ 3/A-Levels or equivalent
  • Highly numerate with experience of working in a financial role
  • Specialist skills and ability to manipulate spreadsheets and identify inconsistencies
  • Ability to set up standard office systems and procedures and make improvements as appropriate
  • Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding
  • Proven ability to advise and influence key stakeholders and maintain effective working relationships
  • Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.
  • Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available
  • Evidence of ability to analyse processes and procedures, and advise on improvements
  • Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work, paying particular attention to detail and accuracy

    • Desirable Criteria 
  • Degree or an equivalent qualification or equivalent work related experience
  • Knowledge of processes for applying for research grant funding from external organisations.
  • Fluency in Welsh, written and oral

    • Additional Information

    Research and Innovation Services

    Cardiff is an ambitious and innovative university located in a beautiful and thriving capital city. Our world-leading research was ranked 5th for quality amongst UK universities in the 2014 Research Excellence Framework and we provide an educationally outstanding experience for our 30,000 students. With an annual budget in excess of £500 million and around 6,000 staff, Cardiff is a member of the Russell Group of the 24 leading UK research-intensive universities. The University has 24 academic schools grouped into three colleges: Biomedical & Life Sciences, Physical Sciences & Engineering and Arts, Humanities & Social Sciences.

    The University’s ambition is to rank consistently among the top 100 universities in the world. Cardiff is also developing its Innovation System through a focused programme of investment in people and infrastructure.  Research funding secured from competitive, external sources exceeds £100 million annually and the University aims to grow this further through winning grants from a wide range of national and global sources.

    Research and Innovation Services, RIS supports the University’s research community in initiating and delivering research and innovation activities. Led by the Acting Director, Dr Amanda Roberts-Jones, RIS provides services via over 100 expert staff organised in five specialist teams: Research Grants Office; Research Integrity, Governance and Ethics; Research Development; Research Commercialisation and Impact; and Business Engagement and Partnerships. The Department works closely with academic and professional services staff from all areas of the institution.


    Job Category

    Admin / Clerical


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