Administrative Assistant at the Institute of Computing Platforms

100%, Zurich, permanent

The Institute of Computing Platforms of the Department of Computer Science is a research group focused on computer systems and software systems in general. Currently, the group has three faculties, two administrators, one lecturer, six senior researchers, and thirty doctoral students. 

Together with a colleague, you will be responsible for the secretariat of the Institute in the lively international environment of university research.

Job description

You are the direct contact person for all financial matters within the three faculties of the institute. The tasks include the areas of finance (monitoring budgets and project funds, projections, creating and processing invoices, expense reports), personnel (hiring academic staff in collaboration with the HR department), correspondence with partners and collaborators, organizing workshops and events, looking after guests, attending team meetings, and supporting people joining and graduating with the onboarding and offboarding processes. Inventory and ordering as well as the administration and content management of the institute's website are also part of your portfolio of tasks.

There is flexibility regarding home office from time to time but there is a strong preference for working on-site due to the nature of the duties and responsibilities of the position.

Your profile

• Several years of work experience in administration with a preference for experience in University environments
• A team player with a flexible attitude, who is creative and can act on their own initiative
• The ability to manage the financial aspects of projects and their personnel
• Strong planning and organizational skills and an efficient working style
• Experience and the ability to manage computer-based administrative processes (e.g. MS Office, SAP) 
• An excellent knowledge of English and German both in writing and speaking

Your workplace

Your workplace

We offer

• ETH Zurich offers ample opportunities for further education and gaining additional expertise
• Engage with our dynamic and thriving team, playing a pivotal role in our professional growth and achievements
• Broaden your horizons with exposure to an extensive network of partners, both nationally and internationally
• Participation in courses and expanding the areas of expertise are strongly encouraged

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We value diversity

In line with

our values

, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our

Equal Opportunities and Diversity website

to find out how we ensure a fair and open environment that allows everyone to grow and flourish.

Curious? So are we.

We look forward to receiving your online application with the following documents:

Please note that we exclusively accept applications submitted through our online application portal. Applications via email or postal services will not be considered.

Further information about the Institute of Computing Platforms can be found on our website . Questions regarding the position should be directed to Prof. Gustavo Alonso at the address of the Systems Office: [email protected] (no applications).

For recruitment services, the GTC of ETH Zurich apply.

About ETH Zürich

ETH Zurich is one of the world’s leading universities specialising in science and technology. We are renowned for our excellent education, cutting-edge fundamental research and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow.