Administrative Assistant (60-80%)

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.

Your mission :
EPFL coordinates the SKA Project on behalf of the Swiss academic community. The Square Kilometre Array (SKA) is a large multi radio telescope that is currently being built in two site (Australia and South Africa). This is an ambitious scientific project that would allow our astrophysicists to understand our galaxy in a whole new level of precision.
Within the project, your role would be to support the daily operation, financial management and perform general administrative tasks for SKACH – the SKA Switzerland Consortium.

Main duties and responsibilities include :

• Strong assistance with funds managements and financial reporting (salaries, budget forecast, invoices and credit card expenses), purchases, inventory, asset tracking and reports;
• Organization of SKACH Board and various meetings and seminars, with the taking of the minutes
• Work with EPFL Legal to administer legal agreements with SKACH partners
• Work with EPFL HR for SKACH hiring and onboarding processes
• Electronic file organization and configuration management
• Arrange travel and associated admin tasks of the group and visitors

Your profile :

• Capable of taking on multiple responsibilities, solid experience in bookkeeping and expertise in Microsoft Office software (Excel, Word, PowerPoint, Outlook, etc.)
• Dynamic, efficient, open, and proactive, with an exceptional sense of responsibilities
• Excellent organizational skills, and capable of working autonomously while ensuring successful teamwork
• English and French, additional languages are a plus
• Prior experience with complex projects or international collaboration are a plus

Start date :
June 2024
Application deadline : April 30, 2024

Term of employment :
Fixed-term (CDD)

Work rate :
60-80%

Duration :
1 year renewable

Remark :
Only candidates who applied through EPFL website or our partner Jobup’s website will be considered. Files sent by agencies without a mandate will not be taken into account.

Reference :
Job Nb 3329

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