Assistant to the Project Manager

16 May 2024
Job Information

Organisation/Company

Instituto de Investigación Biomédica de Salamanca (IBSAL)

Research Field

Political sciences » Public awareness of science
Sociology » Sociology of enterprise

Researcher Profile

First Stage Researcher (R1)

Country

Spain

Application Deadline

23 May 2024 - 08:00 (Europe/Madrid)

Type of Contract

Temporary

Job Status

Full-time

Offer Starting Date

9 May 2024

Is the job funded through the EU Research Framework Programme?

Not funded by an EU programme

Reference Number

Ref.31/2024

Is the Job related to staff position within a Research Infrastructure?

No

Offer Description

First.- Start the selection process for the recruitment of 1 Assistant to the Project Manager, in accordance with the criteria, requirements, and selection system that is set in the document hereto annexed.

Requirements

Research Field

Political sciences » Public awareness of science

Education Level

Bachelor Degree or equivalent

Research Field

Sociology » Sociology of enterprise

Education Level

Bachelor Degree or equivalent

Skills/Qualifications

The Assistant to the Project Manager will support the HARMONY-ALLIANCE Foundation Project Management team through managing day-to-day administrative responsibilities and tasks. Amongst other tasks the post holder will:
• Understand the scope of the HARMONY Alliance Foundation, research projects, identify network participants and stakeholders, keep updated contact information, and ensure the availability of reliable means of communicating at all times with the Foundation team;
• Work with a variety of organisations from the Academia, Health, and Pharmaceutical sector.
• Sorting and distributing incoming e-mails and responding to routine enquiries;
• Draft letters, memos, presentations and reports according to the needs of the different project managerial bodies;
• Attend meetings and conference calls, taking notes, and creating the minutes for internal feedback;
• Collect data, file, keep records, and retrieve all information related to the Foundation for documentation, clarification, and presentation to the right personnel, project governing bodies, and stakeholders as required;
• Conduct research and investigate on elements that are vital for research projects’ completion, reading through the documentation, and assist the Manager and governing bodies in the preparation of documentation;
• Assist with specifications, working with the Project Management Office to help construct technical specifications and documentation;
• Undertake any other duties as appropriate and within the post holder’s capabilities.

Specific Requirements

1.To have the Spanish nationality, a member country of the European Union or being an alien with residence and work
2.To have College degree required in political sciences; sociology; translation and interpreting, or related programmes. In case of qualifications obtained abroad, their approval must be accredited or in a position to obtain it.
The minimum requirements must be accredited with those certificates that are valid in law, including all those that demonstrate the afore mentioned professional

Languages

SPANISH

Level

Excellent

Languages

ENGLISH

Level

Good

Research Field

Political sciences » Public awareness of science

Years of Research Experience

1 - 4

Additional Information
Benefits

• Type of contract:
Indefinite-term contract. (Art 23. Bis de la ley 14/2011 LCTI).
Full-time employee.
• Economic compensation:
2.254,67€ euros gross a month, including the proportional part of the two extra payments.
• Project of investigation:

Pserv24-033.-HARMONY-ALLIANCE
• Workplace:
Institute of Biomedical Research of Salamanca.

Eligibility criteria

Personal skills:
The Assistant to the Project Manager is a position where prior experience of 7 years in an office environment is required so as to start working autonomously immediately. The ideal candidate should have organisational skills; management skills; diplomacy and well-developed interpersonal skills; communication skills; and teamworking skills.
Excellent skills with Microsoft Word Office, PowerPoint, Publisher, Outlook, Excel etc.;
Previous experience in an office environment and excelent report writing desirable;
Strong verbal and written communication skills both in English and Spanish. Additional languages are a plus; Good interpersonal and customer service skills;
Ability to interact professionally with individuals at all levels;
Ability to pay attention to detail;
Self-starter able to solve problems and work well under pressure;
Ability to prioritise workload and manage time effectively.
Knowledge about the HARMONY Alliance or any other international project in haematology is a plus.
Curricular scoring (0 – 30 points)
a. Educational background and training for this position (up to a maximum of 10 points).
b. Technical qualifications and previous accredited work/research experience (up to a maximum of 10 points).
c. Accredited relevant acquired skills through prior positions (up to a maximum of 10 points).
Personal interview (0-20)
Those three candidates who meet the requirements and obtain the best scoring based on academic merit and technical qualifications will be invited to a personal interview.
Communication skills, enthusiasm, teamwork skills, and ability to integrate in multidisciplinary research teams will be valued (up to a maximum of 20 points).

Selection process

The selection process is governed by the principles of publicity, equality, merit, and ability, constituting the effect one selecting body composed of representatives of the group of research and of the Technical Unit of management of IBSAL.
The selection process will consist of two phases:
1. Analysis phase and curricular value of all nominations received, classified on the basis of better adaptation of the Curriculum Vitae to the profile established and compliance with the requirements.
2. Personal interview: the three candidates with the highest marks in Phase 1 will be invited to apply, provided that their marks in Phase 1 exceed one half plus one. The Selection Board may propose that the call for applications be declared void if no candidate is suitable for the post.

Additional comments

Once the process of receiving applications has been completed, the following actions will be published on the WEB www.ibsal.es:
 Publication of the resolution on the admission of applications with the list of persons admitted and not admitted according to minimum requirements and granting of a period of 5 calendar days for the presentation of allegations.
 Publication of the resolution with the detailed provisional ranking and granting of a period of 5 calendar days for the presentation of allegations.
 Publication of the final resolution with the final ranking and the Act of awarding of the place within fifteen working days from the deadline for submission of applications.
*The publication will have the effect of notification, this publication will replace the individual notification to the interested parties and will have the same effects.

Work Location(s)

Number of offers available

1

Company/Institute

Instituto Biomédico de Salamanca

Country

Spain

State/Province

Salamanca

City

Salamanca

Postal Code

37007

Street

Paseo de San Vicente 58-182

Where to apply

Website

https://ibsal.es/es/convocatorias/envia-tu-curriculum

Contact

State/Province

Salamanca

City

Salamanca

Website

https://ibsal.es/en/

Street

Paseo de San Vicente 58-182

Postal Code

37007

E-Mail

[email protected]

STATUS: EXPIRED