Senior Assistant Manager, Family Medicine (2-year contract)

This role will lead a team in the planning, implementing and operationalising of programmes under Foundations in Clinical Practice (FCP). In addition, this role will help to establish, review and streamline the existing administrative processes and ensure continual improvement of the FCP programmes.

Lead team in planning, implementing and operationalising the following FCP Programmes:

• Polyclinic Placements
• Family Physicians (FP) Placements
• Communication with Patients (CWP)
• Physical Examinations (PE)
• History & Clinical Reasoning (HCR)
• Community Selectives
• Procedural Skills
• 4-week Hospital Posting 

Lead team in planning, implementing and operationalising the Longi-tudinal Patient Experience Programme (LPE) 

• Support in the planning and developing of Longitudinal Patient Experience programme with directors from Medicine, Nursing, Pharmacy and Dental
• Oversee the organising, implementaing and providing on-site support for students and tutors briefing sessions and workshops
• Recruit NUHS clusters’ and General Practitioners tutors
• Plan the allocation of students’ groupings and allocation of tutors
• Oversee the creation of learning events, assignments and feedback events on Entrada (learning management system) and feedback portal
• Track FPs’ teaching hours and ensure that they achieve the stipulated hours as per their appointment
• Manage LPE email account to answer students and tutors’ enquiries
• Generate tutors and students’ feedback reports for faculty review
• Verify and confirm tutors’ teaching activities for disbursement of PECT to teaching partners

Support in developing a pipeline of new and young educators to support the Division’s Education mission

• Support in determining PECT funding that Department is eligible to receive, determine teaching needs and work out an allocation of funds to appoint adjuncts and part time tutors
• Track and maintain database of adjuncts and part time tutors to ensure timely appointments, reappointments and lapse of appointments
• Track adjuncts and part time tutors’ teaching hours and ensure that they achieve the stipulated hours as per their appointment
• Collate documents for processing of new FM appointments. Liaise with Academic Affairs for the new and renewal of FM appointment matters
• Prepare faculty’s teaching scores for management’s review

Other Undergraduate Education Work

• Secretariat duties (planning agenda, collating slides, scheduling and taking minutes) for bimonthly undergraduate education meetings 
• Support in organising department activities and events
• Onsite support for department undergraduate teaching activities

• Degree in Business Management / Administration
• Experience in leading a team to manage administrative and operations matters pertaining to implementing undergraduate programmes in a University setting
• Team player with ability to work independently
• Meticulous with an eye for detail 
• Resourceful, excellent in communication (written and oral) and organisational skills
• Possess creativity in making things happen
• Proficient in Microsoft Office Application (Word, Excel and PowerPoint)
• Professional and adaptable to a fast-paced environment

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Medicine

Employee Referral Eligible:

Job requisition ID : 22367