Management Assistant Officer, Department of Medicine (Family Medicine) (2-year contract)

This role will support the planning, coordinating, and operationalising of the Phase I & II programmes under the Division of Family Medicine (DFM). 

Phase I & II FCP Community placements

i.    Polyclinic placements  (FCP Polyclinic)
ii.    GP/FP placements (FCP GP/FP)

Phase I & II FCP Campus based Learning (CBL)
i.    Communications with Patients (CWP)
ii.    History and Clinical Reasoning (HCR)
iii.    Physical Examination (PE)
iv.    Procedural Skills (PS)

Support in strategic recruitment and appointment of adjuncts to achieve DFM’s education and research missions
Arrange for interviews with teaching adjuncts. Coordinate site visits to adjuncts’ clinics to assess suitability for teaching
Maintain DFM’s database of appointees and monitor their allocated FTEs  
Track expiry dates of appointments and follow-up on re-appointment or cessation 

Administrative Support for finance & procurement matters
Ensure timely payment of a) honorarium to part time tutors b) stipend to standardised patients
Collate tutors’ teaching hours for Dean’s Office to compute and make PECT payments to teaching partners
Procure office supplies, stationeries, laptops, IT accessories, softwares, etc

Organise meetings for department and programmes
General admin duties such as mails despatch, filing, etc
Onsite support for Phase II, III & V clinical examinations

Diploma holder with 1-2 years of working experience 

Experience in planning, managing, and implementing programmes in a University setting.

Team player, meticulous with ability to work independently and proactively.

Strong interpersonal and communication skills.

Resourceful with a creative ability to make things happen.

Proficient in Microsoft Office Application (Word, Excel, and PowerPoint

Team player and meticulous

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Medicine

Employee Referral Eligible:

Job requisition ID : 23713