Executive/Senior Executive, Department of Medicine (Contract Till 31 March 2026)

The position holder will be part of the NUHS Centre Grant (CG) Admin Core, which will run at least till 31 March 2026. 

Centre Grant (CG) Management  

• Prepare and submit CG grant variation requests 
• Collate and prepare KPIs and other info for CG Progress Reporting to NMRC
• Answer and assist with any CG-related enquiries and matters by stakeholders

CG Administrative Support

• Raise purchase orders and process invoices for payment in accordance with the University Procurement Policy and funding guidelines
• Maintain records and documents in CG shared folder
• Any other ad-hoc requests as required by CG Facility Cores
• Coordinate CG half-yearly meetings
• Assist with Fixed Asset verification 
• Support of any other duties as assigned by Reporting Manager or CG Director

Marketing and Publicity for CG Facility Core

• Design, plan and schedule the display of CG posters on electronic billboards
• Liaise with the NUSMED communications team on the dissemination of CG content on social media platforms

CG Website Management

• Submit claims via CONCUR 
• Track expenditure and variations and record them in the spreadsheets
• Update core leads quarterly and ensure purchases are in accordance with funding guidelines and that there is sufficient budget
• Assist with budget projections for manpower and purchases
• Perform fund checks for New Hires/ Re-appointment and bonuses payout and assist with the documentations
• Process invoices for payment 
• Assist PI with NIC CareEco Grant variation request submission via IGMS
• Any other ad-hoc requests as required
   

• Bachelor’s degree
• Experience in healthcare research admin will have an added advantage 

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Medicine

Employee Referral Eligible:

Job requisition ID : 24507