Assistant / Project Manager (IDS)

Updated: 3 months ago
Location: Kent Ridge,


The Research Project - JARVIS DHL ( has been awarded by AI Singapore in 2021 and has work packages that involves various faculty members and external institutes / universities / labs. With the scale of operations, the Programme requires a Assistant/ Project Manager to assist the programme directors and PIs on various project and administrative matters such as hiring, finance claims, meeting coordination, website updates and day-to-day programme operations.

Job Description

* Assists and supports the directors, PIs and Senior Program Manager in project activities;
* Supports the day-to-day operations of the Programme (responsibilities include processing of procurement, performing data collection, hiring of research staff, logistics, managing space/facilities and providing other administrative functions);
* Monitors project schedule and coordinates project activities;
* Collates budget and expenditure data;
* Assists in monitoring budget utilization for projects;
* Organises project team meetings and records meeting minutes;
* Collates contracts, timesheets and reports;
* Facilitates project communications;
* Delegates tasks to team members;
* Prepares presentations to update stakeholders on the progress of projects;
* Assists researchers and PIs with their queries (e.g. submission of claims etc);
* Ensures deadlines and milestones are met;
* Liaises with Office of Finance and Research Admin. Office on financial and other queries related to the Programme;


* Bachelor’s Degree or equivalent, preferably in Computer Science, Engineering or equivalent.
* Fresh graduates are welcome to apply
* Strong working knowledge of Microsoft Office suite and Project Management tools
* Excellent written and verbal communication skills
* Good interpersonal skills and team player
* Pro-active and willingness to learn new skills and knowledge

* Solid organizational and project tracking skills including attention to details and effective multitasking skills
* 1-2 years of work experience in supporting or performing IT Project Management will be an added advantage, with working knowledge of a complete IT project life cycle
* Experience in Artificial Intelligence and/or Machine Learning will be an added advantage

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

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