School Administrator | Mata Ahupae

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School Administrator | Mata Ahupae

• Location: Kelburn
• Type: Permanent
• Post Date: Mon Feb 26 01:17:34 2024
• Ref: 752

• Have you got experience in customer service preferably in office administration?
• Do you have strong attention to detail and can build sound working relationships with a variety of stakeholders?
• Are you a customer-focused individual with excellent communication skills including the ability to adjust to different audiences?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a School Administrator - Mata Ahupae within the Te Kura Tātari Reo - School of Linguistics and Applied Language Studies . The role will cover administration support to all ELI programmes and work as part of a wider team in the School.

Key Responsibilities:

• To manage the diverse demands of numerous ELI programmes including facilities, programme resources, graduation/certificate ceremonies and ELI functions, often at demanding times that lie outside the standard academic trimester.
• To support the ELI Director with developing and implementing proposals for new English language courses which align with core teaching and learning activities of the English Language Institute.
• To provide timely and accurate administrative support to the ELI Director, programme coordinators in Vietnam and New Zealand, ELI staff and students by effective and efficient administration.
• Administering programme systems to support teaching, learning, application and enrolment.
• Developing and managing effective systems to accurately administer numerous ELI programmes.
• Build and maintain excellent working relationships with key external and internal stakeholders, including institutes, government agencies, research centres and other departments within the University.

Ō pūmanawa – About you

You will be a motivated, customer-focused individual who can take the initiative. You will need strong attention to detail and self-management skills. This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament.

Key Requirements:

• Experience in customer service preferably in office administration.
• Outstanding people and communication skills including the ability to adjust to different audiences.
• Ability to build strong working relationships with a variety of stakeholders.
• Capability to work as part of a team as well as having individual responsibilities.
• Proven problem-solving and events management experience.
• Advanced knowledge and experience with Microsoft Office; Word, Excel, Outlook and Power Point.
• Intermediate to Advanced knowledge of updating websites and working with information systems (knowledge of Dreamweaver, LCMS and Moodle will be an advantage).

The following skills and experience are desirable:

• Experience in the education environment, especially the tertiary and ESOL sectors.
• Experience of and sensitivity in managing relationships with people from varying cultures, religions and language ability.

Ētahi korero hai āwhina I a koe – Why you should join our team

You will join a small team working collaboratively for the School. We like to help each other and share ideas. You will enjoy the diversity within the School and its programmes. There are many opportunities for staff training and development.

Role Description

Close Date for Vacancy: 8 March 2024. We will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Bernie Hambleton ([email protected] , 04 463 5601). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form , please include the position title and reference number (School Administrator, 752). Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to [email protected] stating the reference number and position title from the advert in the subject line.

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