Pre-Award Management Coordinator

Institute of Photonic Sciences, Luxembourg

Updated: about 1 year ago
Deadline: ;

ICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, and currently hosts 400+ people, including researchers, PhD students and staff personnel. Today, in its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide.

ICFO’s Projects Unit provides management and administrative support to ICFO’s researchers and scientific strategies. This covers: capturing new research funding under competitive calls, coordinating and contributing to research project proposals, and managing the financial, legal and administrative aspects of (all) awarded projects in coordination with the other support departments.

We are currently looking for a Pre-Award Project Manager Coordinator, who will join our team, help search, and capture competitive funding for ICFO and its Group Leaders´ research activities, providing advice in all relevant aspects of this process.

The main responsibilities for this position include (but are not limited to) the following:

  • Planning and distribution of tasks corresponding to the Pre-Award team.
  • Identify competitive calls relevant for ICFO and promote project proposals based on these.
  • Assist ICFO Group Leaders and their team members with the preparation of research proposals, which includes:
    • Assuring compliance with the call funding policies and regulations.
    • Preparing specific instructions for how to focus/structure the proposal.
    • Helping revise drafts of the proposal and provide feedback (format, focus, language, etc.).
    • Helping to prepare the proposal budget, both for ICFO and for the project consortium as a whole (when applicable).
    • Handle the formal registration and submission of the proposals in any relevant format.

  • Conduct follow-up on all presented proposals and prepare the necessary documentation for formal acceptance and negotiation cycle.
  • Prepare generic guidelines and instructions for especially important calls.
  • Prepare European projects amendments.


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