Administrative Officer (PA) to the Provost

Post Summary

The Provost is the Chief Officer of Trinity College Dublin and requires a dynamic and effective office to support their many diverse and demanding responsibilities. At the core of university activity, this office also supports some of the Provost’s management team. The Provost Office is currently seeking to appoint an Administrative Officer (PA) to the Provost for the period of a maternity leave on a specific purpose contract basis.

The successful candidate will have a proven track record of excellence in supporting a senior manager/executive. They will be passionate about education and delivering on Trinity’s Mission. They will possess excellent communication skills - both verbal and written. They will show initiative and be a real team player.

In addition to being the PA to the Provost, the successful appointee will act as the Chief correspondence secretary for the Provost Office. This will entail replying to communications as they come into the [email protected] email account and working with the Executive Officer and Director to ensure effective and efficient diary management and communication channels at all times. The role reports to the Director of the Provost’s Office.

This is a varied and exciting role in a fast-paced environment demanding confidentiality, initiative, attention to detail, and excellent interpersonal, communication and organisational skills.

Post status: Specific Purpose Contract

The specific purpose of this appointment is to cover an Administrative 2 vacancy on a temporary basis pending the return of the postholder from Maternity Leave. Employment is not offered on an indefinite duration basis as the original postholder is expected to return. If the postholder does not return to work the post will be filled through open competition.

Hours of Post: 35 hours per week

Salary: This appointment will be made on the Administrative 2 Salary Scale (€54,907- €64,515 per annum) at a point in line with current Government pay policy. monthly/weekly payscales. (tcd.ie)

How to apply: In order to assist the selection process, applicants should submit a Curriculum Vitae and a Cover Letter (1x A4 page) that specifically address the following points in their application.

• Applicants should clearly address their experience and how they obtained their knowledge in their application.
• Illustrate, through past example, their ability to work on their own initiative and resolve problems.

Applicants who do not address the application requirements above in their cover letter will not be considered at the short list stage. Applications must be submitted by the closing date specified through eRecruitment. Any Applications which are still in progress at the closing time on the specified closing date will be cancelled automatically by the system.

Please see the Job Description below for this position.

Informal enquiries about this post should be made to Shane Collins, Director of the Office of the Provost at E:[email protected]

Application queries about this post, please email Katie Doran, Recruitment Partner at E:[email protected] and include the Competition ID number in the subject heading.

At Trinity, we are committed to equality, diversity, and inclusion. Trinity welcomes applications from all individuals, including those applicants with disabilities, those who may have had non-traditional career paths, those who have taken time out for reasons including family or caring responsibilities. We also welcome international applicants including those whom have been displaced due to war.

We are ranked 3rd in the world for gender equality (Times Higher Education Impact Rankings 2020) and we hold an Athena SWAN Bronze award, recognising our work to advance gender equality. The University is actively pursuing a Silver level award, which it has committed to achieving by 2025. Trinity is committed to supporting the work-life balance and to creating a family-friendly working environment.