TERM Experiential Learning Coordinator (Law)

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

Job Number:  J0424-0088

Job Title:  TERM Experiential Learning Coordinator (Law)

Job Type:  Term Full Time

Department:  Law

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  17/04/2024

Closing Date (dd/mm/yyyy):  29/04/2024

Salary (with Salary Rate):  59,382.00 - 64,850.00/Year

Assignment Duration From:  01/05/2024

Assignment Duration To:  31/12/2025

Employee Group:  CUPE 2424

Salary Level:  7PE

Hours Per Week:  35

Date Position Available:  01/05/2024

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Reporting to the Chair, Law and Legal Studies, under the supervision of the Department Administrator, and with regular guidance from the Experiential Learning (EL) Supervisor, the Experiential Learning Coordinator provides primary support for all experiential learning opportunities at both the undergraduate and graduate levels in the Department of Law and Legal Studies. Responsibilities include all administration and coordination aspects of experiential learning, including the recruitment, application, assessment, selection processes and administration of the programs. In order to help promote the Experiential Learning opportunities, the Coordinator uses both digital communications and a variety of events to assist with marketing and advertising. An important responsibility is the identification, outreach and relationship building to help secure and maintain valuable experiential opportunities for our students within high quality organizations and law firms. In addition, as the first point of contact, the Coordinator supports the students and employers during the placement periods to ensure student success and employer satisfaction. In addition, due to the large number of undergraduate students, this position also provides general academic assistance to undergraduate students, in support of the Undergraduate Administrator.

The incumbent must possess the following qualifications:
• Excellent organization, prioritization and time management skills in order to administer and coordinate the program, while supporting students, faculty and partners,
• Reliability and ability to work in a fast-paced environment, while paying attention to details in order to meet conflicting deadlines with accuracy,
• Effective communication skills, both verbal and written are required to provide clear and accurate information to our students, faculty and industry partners with tact and professionalism,
• Excellent interpersonal skills are essential to successfully coordinate the program, support students and faculty and build and maintain relationships with our internal and external professional partners,
• Experience in higher-education environment with knowledge of academic policies, procedures, regulations and the university structure to provide accurate and relevant information to students, supervisors, faculty members and partners both within and outside the department,
• The ability to learn the several programs within the Department to provide specific advice regarding experiential learning opportunities in relation to the programs in order to help recruit and advice the students successfully,
• Experience recruiting, interviewing, assessing and selecting candidates would be an asset,
• Experience developing and maintaining websites (using Wordpress),
• Demonstrated knowledge of current social media platforms and how to use them effectively to help promote, market and advertise the experiential learning opportunities for our prospective and current students,
• Personal initiative is essential to work independently, with good teamwork skills to work in collaboration with the faculty, students, staff and partners to successfully coordinator the program,
• Must have strong computer and database skills

The above is normally acquired through the completion of:
• The completion of a 3-year undergraduate university degree.
• Three years of related experience, including at least one year experience an academic environment advising students, with knowledge of placements or work experience programs and/or recruitment and outreach.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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