Professional Development and Graduate Internship Coordinator

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number:  J0922-0331

Job Title:  Professional Development and Graduate Internship Coordinator

Job Type:  Continuing Full Time

Department:  Faculty of Sprott School of Business

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  19/09/2022

Closing Date (dd/mm/yyyy):  27/09/2022

Salary (with Salary Rate):  71,085.00 - 77,752.00/Year

Employee Group:  CUPE 2424

Salary Level:  9PE

Hours Per Week:  35

Date Position Available:  26/09/2022

Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation's government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

The Graduate Career Internship Coordinator reports to the Associate Dean, Professional Graduate Programs (PGP), and is supervised by the Team Lead, Professional Graduate Programs. In addition, the incumbent also works closely with the Senior Relations Officer and the Career Management Team to ensure alignment for graduate student needs.

The Sprott School of Business values the importance of being creative, caring and connected. As a cultivator of these values, the Professional Development & Graduate Internship Coordinator endeavors to provide an exceptional academic experience so that students are able to achieve their desired level of education in order fulfill their academic and/or life purpose.

The Professional Development & Graduate Internship Coordinator is accountable for internship placements for Professional Graduate Programs, including the development and maintenance of partnership relationships with existing internship placement employers, and cultivation and management of partnerships with new employers; provision of coaching and support for all MBA, MAcc and MFin candidates through the internship selection and placement process, including serving as the first point of contact, planning and completing site visits, and updating and maintaining the internship placement database; and provision of advice and recommendations for all areas of responsibility, including communication and marketing of the internship placements.

The incumbent must possess the following qualifications:
• Previous Career and or Employment experience.
• Excellent knowledge and current understanding of post-secondary educational services.
• Excellence in teaching, training and/or advising on a 1:1 or small-group basis.
• Superior interpersonal skills.
• Demonstrated ability working with a diverse student body.
• Proven ability to develop, implement and monitor innovative programs at the postsecondary level.
• Must possess a valid driver's license
• Bilingualism is an asset
• Strong project management skills in a dynamic and fast-paced environment.
• A solid understanding of the University environment.
• Ability to interact successfully with all levels of administration and faculty.
• Ability to work with minimal supervision
• Exceptional level of initiative and reliability.
• Proficiency in working with MS Office.
• Must be comfortable speaking in front of groups, making presentations and/or networking at community events.

The above is normally acquired through the completion of:
• Honours degree from a recognized Canadian post-secondary institution, preferably in business. Equivalencies may be considered.
• Four years of relevant experience, including project management, and/or recruiting and/or career advising; employment experience with both private and public sectors would be ideal.
• Experience in working with students and programs would be an asset.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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