Gifts Administration Assistant

Carleton University, Canada

Updated: 3 months ago
Job Type: FullTime
Deadline: 11/02/2024; 11/02/24


TERM Assignment:

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.


If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.


Duties and Responsibilities:

Reporting to the Director, Advancement Services, the incumbent will work in the Gifts Administration team with the Advancement Services unit in the Department of University Advancement in support of Carleton University, its alumni and donors.

The Gifts Administration Assistant is responsible for: processing more than 12,000 gifts made by cheque, cash and credit card annually; preparing appropriate acknowledgment of those gifts; performing all data entry related to donations; overseeing the Corporate Matching Gift process; providing backup to the Gifts Administration Officer during annual leave and providing quality customer service to University Advancement constituents.


Qualifications:

The incumbent must possess the following qualifications:
• Substantial experience in the use of software applications including Microsoft Office as well as the Banner Advancement database
• Extensive office skills, good judgment and great customer service experience.
• Ability to work independently, multi-task and manage projects to strict deadlines enforced by the University and external bodies including the CRA and the Ministry of Training and Education.
• Accuracy and strict attention to detail are essential, in particular in adherence to proper cash handling policies and in data entry.


Education and Experience:

The above is normally acquired through the completion of:
• Post-secondary diploma or degree required, preferably with a business or accounting emphasis.
• Minimum of 3 years progressive related experience, preferably in fundraising and preferably in a post-secondary institution


HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.


Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.


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