General Administrator

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 1 year plus a day and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location - North Campus Edmonton. This role is hybrid with a mix of remote and in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty 

External Relations is a team-oriented portfolio that works together to develop and execute the strategies and initiatives that will advance the University of Alberta’s reputation. The External Relations team leads and determines the strategy for both external and internal initiatives, and helps develop the reputation of, and pride in, the University. 

Position 

Reporting to the Chief of Staff, External Relations, this position provides key support to the successful operation of the External Relations Portfolio. Working as part of the Vice President’s Office, the General Administrator is responsible for core activities with respect to human resources, finance, security, communications, as well as meetings and events. Acting as a first point of contact for Portfolio staff, this role initiates transactions, communicates process and policies, and resolves issues.

Duties 

• Initiates human resources (HR) and finance transactions, prepares and responds to correspondence regarding HR and finance inquiries, and coordinates related processes.  Maintains related records. 
• Initiates purchase requisitions, purchase orders, invoices, and vendor payments. 
• Provides guidance and assists users with the initiation of financial transactions.  Identifies, troubleshoots, and resolves transactional issues.  Corrects errors and escalates issues. 
• Assists with the allocation of space and security.  Process and manages building access for External Relations staff. 
• Creates and maintains spreadsheets and databases.  Prepares ad-hoc reports. 
• Manages information requests and compiles submissions for Chief of Staff review. 
• Provides administrative support for standing and special meetings.  Coordinates documents and agendas.  Anticipates and prepares supporting materials. 
• In consultation with the Chief of Staff, prepares briefing materials for meetings and committees 

Minimum Qualifications

• Two or three year diploma in business administration, accounting, human resources, or general administration. Equivalences may be considered.  
• Two to three years of related experience. 
• Excellent computer skills, including proficiency in the use of database, spreadsheet, and word processing software.
• Demonstrated ability to develop and maintain positive, professional, and collaborative working relationships, including senior-level executives. 
• Demonstrated ability to work independently and collaboratively. 
• Demonstrated ability to apply and adhere to strict confidentiality guidelines, privacy legislation, records management protocols, and corporate policies. 
• Demonstrated ability to work for a large unionized public sector or post-secondary academic organization. 

Preferred Qualifications 

• Prior experience in an executive office preferred.
  

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.