Financial Officer

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Job Number:  J1122-0574

Job Title:  Financial Officer

Job Type:  Continuing Full Time

Department:  Research Financial Services

Job Category:  Financial Services

Number of Positions:  1

Date Posted (dd/mm/yyyy):  30/11/2022

Closing Date (dd/mm/yyyy):  29/12/2022

Salary (with Salary Rate):  64,074.00 - 70,040.00/Year

Employee Group:  CUPE 2424

Salary Level:  8PE

Hours Per Week:  35

Date Position Available:  12/12/2022

Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation's government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Reporting to the Assistant Manager, the incumbent is responsible for the financial administration of research grants and contracts, enterprise and service agreements, as well as professional expense reimbursements. This position is responsible for the financial management and cost accounting of funds throughout the lifecycle of the agreements. This involves, but is not limited to, reviewing the financial terms and conditions of research agreements, approving expenses, investigating variances, issuing invoices, collecting payments and financial reporting. The incumbent liaises with all stakeholders associated with the assigned portfolio.

The incumbent is part of the Research Financial Services team and works directly with the Assistant Manager and the Director.

The incumbent must possess the following qualifications:
• The University relies on the sound understanding and application of the funding agencies and University policies and financial controls.
• The incumbent must be able to apply GAAP in the management of funds.
• Analytical and problem solving skills are required to identify financial and non-financial issues and determine an appropriate course of action.
• The incumbent requires exceptional interpersonal, organizational, analytical, oral communication and writing skills, as well as flexibility.
• Proven capacity to excel in an independent, and ever changing work environment.
• Attention to detail and the ability to adhere to strict deadlines in a fast paced, dynamic environment is essential.
• The incumbent must be adept at effectively and efficiently determining priorities.
• Must employ an extensive knowledge of Carleton University's accounting system (Banner), and the related financial software systems (FAST Reporting, FAST Research, FAST JV, FAST BAR, FAST AR, eShop, Travel & Expense and internally developed systems).

The above is normally acquired through:
• The completion of a University/College degree with an emphasis on Business and/or Accounting with 1 or 2 years enrolment in an accounting designation program.
• 5 years experience in accounting, including 1 year in project/fund accounting. The incumbent must be adept at using a computerized accounting system and spreadsheets.

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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