Financial Coordinator

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

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Job Number:  J1123-0309

Job Title:  Financial Coordinator

Job Type:  Term Full Time

Department:  Facilities Management & Planning

Job Category:  Facilities Management and Planning

Number of Positions:  1

Date Posted (dd/mm/yyyy):  19/12/2023

Closing Date (dd/mm/yyyy):  07/01/2024

Salary (with Salary Rate):  64,074.00 - 70,040.00/Year

Assignment Duration From:  08/01/2024

Assignment Duration To:  03/01/2025

Employee Group:  CUPE 2424

Salary Level:  8PE

Hours Per Week:  35

Date Position Available:  06/01/2024

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Reporting directly to the Manager, Administrative Finance, the Financial Coordinator provides various financial support to the Facilities Management and Planning Department. The incumbent operates as part of the Administrative Services group and is involved in the following tasks; billing of recoverable charges, procurement, budgeting, account reconciliation, and other administrative tasks as required. Analytical skills and attention to detail are essential in the day to day responsibilities of this position.

The incumbent must possess the following qualifications:
• Sound knowledge of purchasing, inventory and order processing and payment procedures
• Excellent oral communication and inter-personal skills, including ability to negotiate with external customers and senior level faculty and staff from various departments
• Strong knowledge of personal computer operation including fast and accurate data entry skills
• A thorough knowledge of data base systems, word processing packages and spreadsheet software especially Microsoft Access, Microsoft Word and Microsoft Excel.
• Ability to work quickly and accurately under pressure and ability to multi-task
• Ability to act independently and use initiative, showing resourcefulness and sound decision making ability
• Strong accounting and budgeting skills
• Ability to reconcile accounts and maintain audit trail
• Excellent clerical skills including office organization and filing methods
• Good written communication skills
• Experience with computerized maintenance management systems (i.e. Maximo) is an asset
• Experience with accounting software systems such as FAST, Banner
• Sound knowledge of the University and departmental structure and regulations
• Excellent customer service skills are required to represent FMP in a professional manner

The above is normally acquired through the completion of:
• Completion of three (3) year post secondary education, including courses in accounting, procurement, and administration.
• Minimum of five years related experience preferably in a maintenance or facility management environment with knowledge of computerized maintenance management system.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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