Community Engagement Initiatives Coordinator

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

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Job Number:  J1223-0031

Job Title:  Community Engagement Initiatives Coordinator

Job Type:  Term Full Time

Department:  Office of the Deputy Provost (Academic Operations and Planning)

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  18/12/2023

Closing Date (dd/mm/yyyy):  04/01/2024

Salary (with Salary Rate):  64,074.00 - 70,040.00/Year

Assignment Duration From:  15/01/2024

Assignment Duration To:  14/01/2025

Employee Group:  CUPE 2424

Salary Level:  8PE

Hours Per Week:  35

Date Position Available:  15/01/2024

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

The ‘Community Engagement Initiatives Coordinator’ plays a vital role in advancing Carleton’s community engagement priorities and activities, and facilitating strategic pan-university partnerships. The incumbent will be responsible for the administrative coordination of the Centre for Community Engagement (the Centre) and project coordination of our first flagship strategic partnership (CityStudio Ottawa) under the direction of the Centre’s Director. This includes but is not limited to planning, project coordination, supervisory responsibilities, strategic communications, reporting, and partnership relations and development.

The incumbent must possess the following qualifications:
• Knowledge of office productivity software and databases, internet browsers and search engines, statistical software, enterprise software and technology devices.
• Excellent skills in the manipulation of electronic data processing and software applications
available through Information and Technology Services (ITS): Microsoft Suite (Outlook, Word, Excel, PowerPoint, Teams, Forms), Brightspace and Zoom.
• Experience with Banner and FAST is an asset.
• Experience with creative software (Adobe Creative Suite) and qualitative analysis software (NVivo) are an asset.
• Good research and writing skills, including the ability to analyze, integrate and describe data from multiple sources using the written word and visual media.
• Skill in drafting succinct, clear emails and records of meetings, including formal meeting minutes.
• Knowledge of the organizational structure of the university including its academic, student services and professional services components is an asset.
• Broad knowledge of the university’s engagement with community-based organizations, as well as its collaborations with the not-for-profit, private, and public sectors.
• Knowledge of university office administration policies, procedures, and processes.
• Excellent interpersonal, communication and diplomatic skills and experience communicating with a variety of individuals including faculty, staff and students, as well as the university’s leadership team and external stakeholders from community members.
• Working knowledge of written and spoken French is an asset for CityStudio Ottawa and other bilingual partnership development.

The above is normally acquired through the completion of:
• University degree or equivalent combination of education and experience.
• Five years of related work experience in community engagement, marketing, and communications and/ or public relations preferably in an academic setting.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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