Alumni Relations Officer

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number:  J0522-0030

Job Title:  Alumni Relations Officer

Job Type:  Career Development Assignment (CDA)

Department:  Faculty of Sprott School of Business

Job Category:  Administrative

Number of Positions:  1

Date Posted (dd/mm/yyyy):  17/05/2022

Closing Date (dd/mm/yyyy):  25/05/2022

Salary (with Salary Rate):  63,440.00 - 69,347.00/Year

Assignment Duration From:  15/06/2022

Assignment Duration To:  01/06/2023

Employee Group:  CUPE 2424

Salary Level:  8PE

Hours Per Week:  35

Date Position Available:  15/06/2022

Carleton is a smart, caring and connected community that inspires and empowers individuals to become change leaders who drive impact in the world. Carleton's faculty and staff strive to provide a superior learning experience for our learners who hail from every province and from over 100 countries around the world. Situated on a beautiful campus bordered by the Rideau River and Canal, Carleton is just minutes from the heart of our nation's government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa.

Reporting to the Senior External Relations Officer, the Sprott Alumni Relations Officer will support the development and implementation of business alumni programs, services, and outreach which align with the goals of the Sprott School of Business. The Alumni Relations Officer will coordinate a comprehensive set of alumni relations programs and services that will seek to engage Sprott School of Business alumni in the life of the School and the University with the aim of building a lifelong relationship with alumni.

The Sprott Alumni Relations Officer works in liaison with the Senior External Relations Officer to ensure that programs, services and outreach are collaborative in nature and strategically aligned.

This individual will work in collaboration with the Alumni Office of Carleton University to ensure that the goals of business relations programming are in alignment and coordinated with the overall alumni relations and advancement goals of the University.

The incumbent must possess the following qualifications:
• Excellent organization and customer service skills with the ability to communicate effectively with a broad range of internal and external stakeholders, have superior attention to detail and ability to multi task..
• Demonstrated knowledge and skill in social networking and associated platforms (LinkedIn, Facebook, Twitter, etc..)
• Demonstrated knowledge of business school specific alumni programs, implementation and evaluation.
• Demonstrated knowledge of the process and standards for AACSB Accredited business schools Demonstrated experience in planning and managing events for targeted towards business professionals and/or with the business community.
• Excellent interpersonal skills with the ability to motivate, persuade and relate to others; must be able to act in a professional and diplomatic manner when working with internal and external stakeholders.
• Independent self-starter, enthusiastic and resourceful.
• Demonstrated excellence in communication skills (oral and written, including public speaking).
• Ability to work in both a team setting and independently;
• Must be adept at working effectively with diverse constituent groups including senior executives in the business community;
• Must be able to work with detailed information in a timely and efficient manner; demonstrated experience working on the design of systems to cope with flow of information between multiple units; and
• Must have a comprehensive understanding of database management, superior computer skills including expertise in the use of MS Excel, MS Word and MS PowerPoint.
• Frequent, mandatory work required on weekends and weeknights (2-4 times/month); frequent, mandatory travel to alumni and corporate events (2-4 times/month).
• Driver's license and ability to travel for business as required.

The above is normally acquired through the completion of:
• Completion of a university undergraduate degree in business/commerce, preferably with a concentration in marketing or human resources management or an acceptable equivalent.
• Minimum three (3) years of relevant professional or business experience; it is required that the candidate have a minimum of one (1) year experience working in alumni relations in a post-secondary environment, preferably within a business school.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is required to work on campus. Exceptionally, since March 2020, many staff and faculty at Carleton University have been working from home in order to comply with public health requirements while continuing to provide services to support the operational functioning of the university. We are currently in the process of identifying positions that need to work on campus as part of our return to campus process. This position may be required to work temporarily remotely due to public health requirements or it may have been identified as one of the roles that are required to work on campus. If this position is required to work on campus, the successful candidate will be informed of the health and safety measures that are in place to ensure their safety on campus. If there is a requirement to work remotely (it is possible that there could be a requirement to work both remotely and on campus), the successful candidate will work with the manager to set up a remote work environment including discussing appropriate technology and requirements. Please note that once public health requirements permit, Carleton University will resume normal on campus operations and at that point there will be a timely notification provided by the manager and the requirement to working full time physically onsite will resume. Therefore, we are looking for candidates currently in or looking to relocate to the Ottawa area.

Additionally, Carleton University is continuing to maintain a safe work environment and requires mandatory vaccination against COVID-19 as per Public Health recommendations under the Reopening Ontario Act. As Carleton University requires that staff be available to attend on-campus meetings and to work, as required, in person, the successful candidate will be required to comply with this policy and be fully vaccinated before commencing employment. Subject to permitted exemptions under the Ontario Human Rights Code, if you are the successful candidate, your offer of employment will be conditional upon you attesting that you are fully vaccinated with a course of vaccines that have been approved by Health Canada and submitting appropriate proof of vaccination.

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