Academic Department Manager

While this position welcomes applications from the public, please note that preference will be given to current employees at the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

Reporting to the Faculty General Manager, the Academic Department Manager (ADM) supporting Earth and Atmospheric Sciences maintains an intimate understanding of the client areas and builds a productive and effective ongoing relationship, and networks at all levels of the organization and oversees the administrative operations of the department.  The ADM is accountable for the management of the department’s systems and processes, ensuring effective day-to-day operation of the department and manages a team of employees. The ADM fosters an environment for continuous learning and performance optimization. With the accountability to manage people, resources, and processes that support teaching, research and clinical innovation programs, the ADM leads departmental strategic planning; oversight of financial management; academic program administration; oversight of human resources management; governance; communications; safety and space and facilities management. 

In all facets of this role, the ADM endeavors to integrate and advance the University’s commitment to equity, diversity, and inclusivity.

Responsibilities:

• Manages the flow of operations/administrative information/data to the Academic Department Chair. Ensures information is accurate and timely for effective decision making.
• Contributes professional and administrative expertise to the development of plans, objectives, solutions, policies and procedures.
• Tracks key analytics and develops reports to support decision making. Responds to requests from the College or Faculty offices for financial and statistical information to support decision making.
• Coordinates the creation of an academic plan to support the objectives of the department, Faculty and University including research, teaching and administration.
• Develops productive relationships with service partners assigned to the Faculty and collaborates with Service Partner (HR, Finance, Communications as examples) to support the Academic Department Chair and area supervisors on human resource issues (e.g., hiring, performance management, ER/LR, financial planning or budgeting and the provision of communications related solutions).
• Collaboration with Associate Chairs, Program Directors, Faculty Office and faculty members to deliver educational programs for undergraduate, postgraduate and graduate programs. Participation in recruitment and recommendation of tenure-track, academic, clinical academic colleagues, special continuing appointments, and support staff.
• Leads and directs the department's academic administrative functions supporting faculty members teaching and research activities.
• Evaluates current business processes within administrative areas for operational and financial efficiencies. Recommends and supports the Academic Department Chair in leading change initiatives.
• Actively participates as a member of all department Committees.
• Builds and maintains strategic relationships with external and internal networks and partners, funding agencies, including the leadership at Faculty of Science, Faculty of Engineering, FoMD, as well as key partners in the wider University community.

 Qualifications & Experience

• Minimum of a Bachelor’s Degree in a related field plus minimum of 5 years related experience. Equivalent combinations of education and experience will be considered, including a combination of education (if less than a degree) and 7 years related experience.
• 3 years’ progressive applicable Management/Supervisory experience
• Significant experience in strategic planning, human resource management, financial analysis, preferably in a University environment.
• Experience in administration in a large unionized organization.
• The ability to interact and/or provide advice and support to all levels, (diverse individuals and competing demands) within a dynamic work environment.
• Ability to meet deadlines and prioritize work effectively.
• Excellent written and oral communication skills.
• Excellent organizational, interpersonal and critical thinking skills.
• Strong facilitation, negotiation and problem- solving skills.
• Excellent tact and professionalism to facilitate negotiation, conflict resolution and handle highly confidential matters.
• Proficiency in the use of Google, email, internet and PeopleSoft applications.

In accordance with the Administrative and Professional Officer Agreement , this full-time continuing position offers a comprehensive benefits package found here  and annual salary range of $74,335 - $123,887.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.