Senior Administrative Officer, Academic Policy and Programs

• Academic Services Division

• This is a full-time continuing position with salary in the range $88,099.39 - $94,512.08, plus a generous super allowance of up to 17%.

• Join our inclusive and collaborative Administrative and Operations team.

• Provide high-level administrative services to support the development and approval of academic programs and related academic policy and procedures.

• Great opportunity to contribute to UQ's academic excellence while developing your own leadership skills.

• Based at our St Lucia campus

About This Opportunity 

This senior role offers the opportunity to provide high-level administrative support for academic policy development, program approvals, and the University's Academic Board.

Key responsibilities will include: 

• Oversee project completion related to program, policy, and other developments endorsed by the Academic Board and its committees. Provide expert advice and problem-solving on governance matters, program enquiries, and policy updates.

• Serve as a high-level assistant secretary and research support for the Academic Board, committees, and senior executives. Ensure accurate information dissemination to the university community regarding Board and committee activities.

• Manage curriculum management system (Jac), leveraging subject matter expertise and monitoring its use. Investigate and advise on policy and procedure updates within the Policy and Procedures Library (PPL) to ensure consistency and accuracy.

• Review, collate, and submit applications and responses to TESQA, supporting compliance with university reporting requirements.

About You  

• Possess a relevant degree and experience (or equivalent combination) with a proven track record of providing direction and support to staff. This includes excellent written and oral communication skills for effective committee secretarial work and clear advice.

• Exhibit highly effective interpersonal skills and the ability to build and maintain strong relationships within and outside the university.

• Demonstrate high-level organisational and administrative skills, with the ability to work independently, exercise initiative, and make sound judgments.

• Possess a strong understanding of university policies and procedures, with the ability to interpret and apply them effectively in complex situations. Additionally, demonstrate expertise and experience with enterprise systems.

You must have unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.

• On campus childcare options, Cheap parking (from just $5.75 a day), Salary packaging options.

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section.  

• Resume 

For more information about this opportunity, please contact Louise Wilson at [email protected] . For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 

Applications close 16 May 2024 at 11.00pm AEST (Job Reference Number - R-38666). Please note that interviews have been tentatively scheduled for 24 May 2024.

At UQ, our strength lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion , fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.