Project Delivery Project Officer

• Property and Facilities Division

• Be part of an organisation with a meaningful purpose and impact

• Join a university ranked in the world’s top 50

• 17% superannuation contributions and 17.5% annual leave loading

• Based at the picturesque St Lucia campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting, real-world impact.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• Access to flexible working arrangements including hybrid on site/WFH options

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Discounted parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity  

We are seeking a highly motivated, experienced and multi-talented Principal Project Officer to support and coordinate the delivery of various projects. You will be responsible for delivering a wide range of project-related activities across all phases of the project life-cycle, from initial scoping and planning through to post-project evaluation activities. You will be both managing small projects and assisting Project Managers on medium to large sized projects within a high-performing team within a multi-dimensional, fast-paced and challenging operational environment.

Duties and responsibilities include, but are not limited to:

Project Coordination Responsibilities

• Under broad direction, coordinating aspects of the project life-cycle, including planning, monitoring, and evaluation activities as relevant to the project phase/s.

• Developing and implementing project plans, including collating documents and records of relevant issues.

• Ensuring compliance with agreed project methodologies and timeframe

• Undertaking project-specific research, analysis and reporting activities to support informed project planning and decision making.

• Controlling and managing project-related issues, risks, dependencies and/or changes to project plans and/or scope.

• Evaluating project phases to ensure alignment with project plans and key deliverables.

• Developing scope briefs for external consultants, which align with the project plans.

• Utilising project management programs/applications/software. Ideally the applicant is familiar with developing basic to intermediate programs.

• Other duties as requested by the Project Manager.

Project Administration and Communication

• Developing project-related documentation and other materials including (but not limited to): Tender brief's, tender evaluation documentation; project plans; scoping documents; evaluation documents; project reporting templates; project updates and other communication materials; post-project reporting.

• Supervising a range of project-relevant secretariat and administrative services, including committee meetings, project steering groups and stakeholder/client engagement activities.

• Managing cost administration including detailed administration of accounting commitments, payment claim assessments, internal payment approvals, cost forecasting and assistance with budget development.

• Developing project-relevant communication documentation, including communication plans and media content.

Stakeholder Engagement

• Coordinating project-relevant engagement activities, events and education sessions.

• Building effective relationships with project clients and stakeholders, including (but not limited to) UQ's leadership team, senior academic and professional staff; external consultants/contractors; project support staff; representatives of peak government and non-government bodies; industry partners; donors; alumni; project participants.

• Support the Project Delivery section with preparation of meeting minutes, agenda’s, procurement briefs, requests for fee proposals, and reports..

• Manage Purchase Order process and co-ordinate payment of invoices with UQ Central Finance. Manage Purchase Order Register and Invoice tracking spreadsheet.

• Managing project documentation registers.

• Project co-ordination with internal Property and Facility stakeholders, such as security, campus operations, traffic, and planning.

• Co-ordinating access for contractors and consultants.

This is a Full-time, Continuing position.  At HEW Level 7, the full-time equivalent base salary will be in the range $96,649.64 - $105,244.58 plus super of up to 17%. The total FTE package will be in the range $113,080.07 – $123,136.15 per annum. 

About You

• Bachelor’s degree in a relevant building, construction or project management discipline with at least 4 years subsequent relevant experience and/or an equivalent combination of relevant experience and/or training.

• Demonstrated experience in a role of similar scale and scope.

• Current knowledge of best-practice/leading project management methodologies and frameworks.

• Demonstrated project planning experience, including the ability to prioritise tasks, work to tight deadlines, anticipate future requirements and resolve issues.

• Demonstrated problem solving skills using judgement and reasoning in interpreting situations and providing accurate and consistent advice.

• Effective interpersonal skills that enable effective working relationships with internal and external clients and stakeholders of varying levels of seniority.

• Excellent time management skills, including the ability to balance competing priorities within tight timeframes.

• Advanced written and oral communication skills.

• Experience using Microsoft Teams, Sharepoint and the Microsoft Power Tools would be advantageous, or a proven ability to quickly adapt to new technologies.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

For more information about this opportunity, please contact Ms Melita Nadin (Associate Director, Projects) at [email protected]

For application queries, please contact [email protected]  stating the job reference number in the subject line.  

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.
 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close 29 May 2024 at 11.00pm AEST (R-38848).