Programs Administrator - UNSW Business School

Apply now Job no:523689
Work type:full time
Location:Sydney, NSW
Categories:Administration, Business Development / Industry Engagement, Project Management

• Employment Type: Full Time, Fixed Term to 31st December 2024 (35-hour week)
• Remuneration: Level 5 from $82,818 - $93,711 + 17% superannuation
• Location: Kensington, New South Wales (Hybrid Flexible Working)

Why Your Role Matters:

The Programs Administrator will provide support across a range of administrative areas and specific projects within the Education Portfolio and is critical to data management in relation to the myBCOM and myMCOM platforms. They will interpret and apply rules, procedures, and guidelines to provide superior administrative support and work effectively across a range of stakeholders within the Business School. This position reports to the Programs Manager, and will work closely with the Program Directors of the Business School’s flagship programs (BCom and MCom), Programs Officers, and the Senior Project Officer, Academic Programs.

Responsibilities:

Specific responsibilities for this role include (but are not limited to):

• Prepare documentation (including information guides, user FAQs,) that is clear, accurate, succinct and appropriate for the target audience.
• Coordinate events, seminars and information sessions as required, including the management of room booking, attendee list, catering, documentation and liaising with key stakeholders.
• Develop operational reports and documents using a variety of software (Word, Excel, PowerPoint) and specialised reporting tools.
• Schedule meetings and workshops, draft correspondence, prepare meeting agendas and documentation, record meeting minutes and file documents on behalf of Coordinator, and Programs Manager.
• Support complex administrative tasks under guidelines provided in the Education Portfolio projects, for example, extracting and analysing data sets, ensuring data integrity, protecting data privacy, updating and synchronising data across platforms. This includes data from the myBCOM and myMCOM platforms.
• Review and proof-read documentation and webpages following guidelines with strong attention to detail.

Skills and experience required (but not limited to):

• A relevant tertiary qualification and at least 2 years’ experience or an equivalent level of knowledge gained through any combination of education, training and experience.
• Outstanding organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Excellent written and verbal communication skills and the ability to liaise effectively with all levels of staff and external stakeholders.
• Proven ability to work accurately and efficiently, and with attention to detail.
• Advanced level of computer literacy with excellent skills in Microsoft Office applications and databases, in particular in Microsoft Excel. Preferably, strong analytical skills and familiarity with data analysis tools (e.g. R, Python, SAS) to support advanced data analysis and automation processes.
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactiveness.
• Demonstrated ability to multi-task and apply a flexible approach to workload.

To learn more about this position, and view the comprehensive skills and criteria list, a copy of the Position Description can be found  Position Description - Programs Administrator.pdf .  

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.  

Our benefits include: 

• Flexible Working Options (work from home, flexible hours etc) 
• Career development opportunities 
• 17% Superannuation contributions and additional leave loading payments 
• Additional 3 days of leave over Christmas period 
• Discounts and entitlements (retail, education, fitness)

How to Apply:

Make each day matter with a meaningful career at UNSW. To apply, submit both a CV and Cover Letter online, please ensure your Cover Letter addresses the core selection criteria mentioned in this advert. Apply online before Tuesday 9th April 2024 by 11:30pm.

Get in Touch:

For any questions about the role, please contact Maurizio Floris at [email protected] .

For any questions regarding the recruitment process please contact Allyssar Hamoud at [email protected] .

Please apply online - applications will not be accepted if sent to the contact listed above.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Advertised:27 Mar 2024 AUS Eastern Daylight Time
Applications close:09 Apr 2024 AUS Eastern Standard Time