School Operations Officer, MUSEC

PRIMARY DETAIL

We are seeking an experienced and enthusiastic Administration Officer to support and deliver operational and administrative services for the Macquarie University Special Education Centre (MUSEC).
• Salary Package: $93,017 - $102,676 (HEW 6) p.a. plus 17% employer’s superannuation and annual leave loading
• Appointment Type: Full-Time, Fixed Term (until end of December 2025)
• Location: Macquarie University, Wallumattagal Campus (North Ryde)

THE ROLE

Reporting to the MUSEC School Principal, with a dotted line to the Macquarie School of Education Operations Manager, the successful candidate will provide critical support for the operational implementation of programs and day-to-day organisational and operational services and administration across MUSEC.

This is an exciting opportunity for a highly driven, dynamic and agile Administration Officer to further their career within a collaborative, diverse and rewarding work environment.

Key Accountabilities:

• Coordinate and manage administration across the full employee lifecycle including recruitment, onboarding, leave and termination in accordance with applicable policies, procedures and systems.

• Prepare financial reporting for the School portfolio on expenditure against budget and project accounts and provide ad hoc reports and support as required by the School Operations Manager.

• Provide financial, purchasing, procurement and travel administrative services and support to staff as required.

• Gather, and review data and information to prepare reports or recommendations to meet internal and external requirements and inform department/school decision making.

• Coordinate student fee and co-curricular activities billing.

• Operationalise University and Faculty policies, processes and systems, liaising with the shared-services centre and business partners as required.

• Develop and maintain relationships with internal and external stakeholders.

• Contribute to improvements for HR and finance administrative systems, processes and procedures.

• Coordinate and provide administration support for visiting and honorary appointments in accordance with applicable policies, procedures and systems.

• Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.

• Perform any other duties as required and appropriate for this classification.

ABOUT YOU

To succeed in this position, the right candidate will be passionate about delivering administrative excellence and take pride in their innovative and collaborative approach to operational delivery. With a strong business and organisational acumen, you will have a proven track record of strong relationship management skills, embracing and fostering change and working in a high-performing and fast paced environment.

Experience and knowledge of the Education sector would be a distinct advantage.

ABOUT US

Within the Faculty of Arts, the Macquarie School of Education   aspires to be a leader in education across the lifespan. Our mission is to be a global leader in education and an institution of service and engagement which delivers a transformative learning experience and impactful research. We are committed to maximising opportunities for children, families, schools and communities through research, teaching, learning and advocacy. 

Macquarie University Special Education Centre (MUSEC ) is an independent school within the Macquarie School of Education, that caters for primary aged students with special learning needs, including mild or moderate intellectual disability, autism, and/or a language disability. The school aims to support the development of each child to their maximum potential in both academic and classroom self-management skills.

Key features of the MUSEC program include:

• Intensive small group instruction in literacy and numeracy by specialist teachers

• Program adjustment based on progress monitoring, ensuring individualised programs

• Support students to develop skills to remain emotionally regulated

• Assistance in the development of speech /language and communication skills

• Collaboration with parents

• Assistance for student’s transition to their next educational setting

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we've grown to become the centre of a vibrant local and global community. Connect with us today .

TO APPLY

To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet the selection criteria below:

• Degree or qualification in Business Administration or relevant qualification and/ or equivalent experience

• Knowledge and experience in working in a complex administrative environment, preferably within a school

• Finance and budgeting principles and practices

• Intermediate computer skills including Microsoft office and a range of database management systems and applications

• Time management and organisational skills

• Building and managing relationships with a diverse range of stakeholders

• Budget administration, experience working with financial systems and reporting

• Experience in analysing and manipulating data

• Experience in developing and implementing administrative process improvement

• Experience in providing advice and information across a range of policies and procedures

• The ability to quickly adopt and understand new systems, processes and technology

• Delivering within tight timeframes while managing the expectations of numerous stakeholders

Position Enquires: Kerrie Nelson, MUSEC School Principal at [email protected]

APPLICATIONS CLOSE: Sunday, 21 April 2024 at 11:59pm (AEST)

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

21/04/2024 11:59 PM

Diversity and Inclusion

Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.

Flexible Work
 

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub .