HR Business Services Administration Officer

• Full time, fixed term until February 2025
• Join a role within a great team environment within Human Resources at USYD
• Base Salary $95,860 + 17% superannuation

About the opportunity

The HR Business Services Administration Officer is responsible for the inventory of a large and complex HR department including assisting with the onboarding and offboarding of all team members. You will undertake generalist office administration duties as a team member within the Office of the Chief Human Resources (CHRO).

Your key responsibilities will be to:

• ensure all aspects of onboarding and offboarding are completed in a seamless and welcoming manner for HR Staff, liaising with relevant stakeholders, complying to University policy and guidelines.
• confidently support and communicate with HR senior leadership, providing timely and effective administration support.
• track and manage all aspects of the HR asset register, maintaining strong records of inventory, including purchasing and e-wasting of equipment in compliance with University policy and guidelines.
• manage all aspects of the HR office site including the purchasing of office supplies, catering, office equipment and events.
• assist with invoicing payments and purchases as required and the management of the cab charge procedures and associated recording for HR.
• assist in the moving of physical assets to ensure the HR office site is appropriately equipped for staff.
• support the HR Business Services team when required with general administration tasks, including communications.

About you

• ability to work in an agile, complex office environment with competing demands.
• trustworthy, reliable and have a strong work ethic, being comfortable working in a team environment.
• experience working with Microsoft Office Suite, Ariba and Concur.
• able to understand and appreciate the importance of University policies and guidelines, applying these in your daily work in a compliant way.
• strong and effective communication skills, both verbal and written.
• possess a professional approach to all endeavours and a willingness to take on new tasks.
• strong attention to detail and comfortable to work in an autonomous, hybrid work environment.
• collaborative, calm under pressure and confident in meeting and supporting new staff in friendly and supportive manner.
• physically able to maneuver office equipment and office setups.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Ryan Askey, Recruitment Operations on 02 9036 7408 or by email to [email protected] .

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The University reserves the right not to proceed with any appointment.

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Applications Close

Thursday 15 February 2024 11:59 PM