Faculty Administration Coordinator

Job no:513026
Work type:Fixed term - Part-time
Campus:Adelaide
Categories:Administration, HEO5

(HE05) $77,409 to $86,072 per annum plus an employer contribution of 17% superannuation applies.

Multiple Part Time – Fixed Term positions (up to 0.5FTE) ending December 2024 but with the possibility of extension.  

This is an exciting opportunity to work in a diverse, dynamic and interesting role. This is an ideal position for an experienced person with strong administration and communication skills looking for part time work.

The Faculty Administration Coordinator will provide advice and practical assistance on a range of administrative and operational issues, as required, to meet School and Faculty business needs.

Working in collaboration with a team of Administration Officers which support the Faculty’s Schools, you will undertake administrative tasks to assist the Schools achieve operational business goals in their specific teaching and research portfolios.

The position provides a responsive and professional first point of contact and interface between the School/Faculty staff, students and visitors including providing accurate information, advice, and support. You will also provide executive and administrative support to Faculty Leaders (e.g., Heads of School) such us diary management and committee support (e.g., agenda preparation and minute taking).

If you have a positive ‘can do’ attitude, are flexible and able to champion change and enjoy working collaboratively with a distributed team, this is the role for you!

To be successful you will need: 

• High-level organisational and administrative skills including the ability to prioritise and manage workload.
• Experience communicating, both verbally and in writing, in a succinct, professional, and responsive manner, including liaising with a wide range of internal and external stakeholders.
• Demonstrated ability to give excellent attention to detail and manage high-volume tasks efficiently and accurately.
• Demonstrated proficiency in using MS Office applications (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to promote the organisational values of integrity, respect, collegiality, excellence and discovery, and a commitment to positively comply with the associated behaviour expectations.

Enjoy an outstanding career environment

The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaborations - offers you a vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high-quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities.

Learn more at: adelaide.edu.au/jobs

Your faculty's broader role

The Faculty of Health and Medical Sciences contains one of Australia's largest concentrations of leading health researchers, teachers and clinical titleholders. It's comprised of eight schools and a number of specialist disciplines, institutes and centres, variously focused on world-class research, and training the next generation of: medical doctors; surgeons; dentists; nurses; psychiatrists; psychologists; and other health professionals.

Learn more at: health.adelaide.edu.au

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the ‘Apply Now’ button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description or selection criteria document.

Applications close 11:55pm, 25th February 2024.

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information

For a confidential discussion regarding this position, contact:

Tina Pantelis
Faculty Operations Team Leader

P: +61 (8) 8313 0895
E: [email protected]

You'll find a full position description and/or selection criteria below: (If no links appear, try viewing on another device)

The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application. 

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