Executive Support Officer

Job no:513837
Work type:Fixed term - Full-time
Campus:Adelaide
Categories:Executive Support, Libraries, HEO5

(HEO5) $77,409 - $86,072 per annum plus an employer contribution of 17% superannuation applies.

Full time fixed term contract until 31 December 2025.

Great opportunity for an experienced Executive Support Officer to join the University of Adelaide working in the library, supporting the executive and leadership team.

The University Library provides resources, services and spaces that enable and support staff and students to achieve success in their research, teaching and learning. Services and resources are provided online and from the physical locations of the Barr Smith Library, the Sir John Salmond Law Library and libraries at Waite and Roseworthy campuses.

Working under general direction, the Executive Support Officer provides executive support services to the Library Executive, comprising the University Librarian and two Associate University Librarians. This includes organising travel, preparation of various correspondence, diary management, electronic document management and support of Library events and meetings.

In this position, you will also be responsible for event management, records management, HSW coordination, monitoring, and reporting in conjunction with the Library Executive; coordination of staff training, general Library administration and support for facilities management. The Executive Support Officer provides back-up and support for the Senior Administration Officer in various HR and Finance tasks, including assistance with recruitment and resource planning, financial reporting and analysis, asset management, project management and responding to enquiries and requests relating to these activities.

To be successful you will need:

• Demonstrated knowledge and capability in the provision of administration and executive support services to senior managers.
• Excellent attention to detail, demonstrated problem solving capability and the ability to perform work under pressure.
• Proven ability to actively contribute to a collaborative, dynamic team and adapt to change in the workplace.
• Demonstrated customer service skills, taking pride in providing solutions and delivering outstanding service.
• High level interpersonal and written communication skills including the ability to compose communications which convey specialised concepts in order to influence outcomes or decisions.

Enjoy an outstanding career environment

The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaborations - offers you a vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities. 

Learn more at: adelaide.edu.au/jobs

Your division's broader role

The Division of Academic and Student Engagement drives the University's strategic activities in relation to learning and teaching. This includes ensuring all Adelaide students have a quality experience, and investing in our academic staff's professional development.

Learn more at: adelaide.edu.au/dase/division-leadership

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the ‘Apply Now’ button to be taken through to the online application form. Please ensure you submit a resume, as well as a cover letter addressing your suitability and experience for the position, referring to the selection criteria, in no more than 2 pages

Applications close 11:55pm, 22 April 2024.

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information

For a confidential discussion regarding this position; contact:

Rachel Clements
Senior Manager, Client Services – University Library
P: +61 (8) 8313 4537
E: [email protected]

You'll find a full position description and/or selection criteria below: (If no links appear, try viewing on another device)

The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application. 

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