Overview:
RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers
Job Summary
RMIT Hanoi Marketing team is looking for a motivated and detail-oriented Event & Admin Assistant to support the planning and execution of our annual Experience Day event in November 2024, which caters to up to 3000 attendees. Besides Experience Day, there’re monthly digital campaigns and program events to support brand awareness and recruitment of the university. This is an excellent opportunity to gain hands-on experience in event management and administration.
Key Accountabilities
1. Event Planning and Coordination
Assist in developing and implementing event plans and timelines, including event floor plan, decoration plan, briefing documents, merchandise arrangement, and volunteer training.
Help coordinate logistics including venue & decoration setup, catering, audiovisual equipment, and transportation.
Communicate with RMIT stakeholders, external vendors and participants to manage event details
Assist in creating and distributing event materials such as invitations, programs, and promotional content.
2. Administrative Support
Provide general administrative support to the event management team
Follow up with third-party suppliers/vendors to obtain quotations, receive goods/ services, draft contracts, and payments to meet timelines.
Record and track project expenses on a daily for regular reports • Attend meetings and summarize meeting minutes and handle correspondence.
Maintain and organize event files, databases, and records.
Support in the preparing reports, presentations, and other documentation as required.
3. On-site Event Support
Assist with on-site event setup and tear down.
Support event operations, including event flow, monitoring the catering/ security/ cleaning service on the day, and addressing any issues assigned by their line manager.
Coordinate with volunteers and temporary staff for smooth event operations.
4. Post-Event Activities
Assist with post-event reports and recommendations
Participate in post-event debriefs and summarize meeting minutes.
Collect and analyze feedback from attendees, vendors, and staff.
Assist with reconciling expenses and tracking the event budget.
Other tasks as assigned by Data, Event & Admin Coordinator
Key Selection Criteria
Graduated from a Bachelor’s program in Marketing, Communication, Event Management, Hospitality, Business Administration, or a related field.
Basic to medium experience in event planning
Basic experience in administration tasks is a plus
High organizational and multitasking skills
High attention to details
Excellent communication and interpersonal skills in Vietnamese and English
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work under pressure and meet tight deadlines
Flexibility to work evenings and weekends is required, particularly on some weekend mornings and during the fourth week of November.
Other Information
Contract duration: 06 months
Workload: Fulltime
Gross salary up to VND12,800,000
Annual leave: 1 day per working month
Accident Insurance
Free use of onsite sports and fitness facilities
Library on campus and online - access to RMIT Australia online library
To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.
To Apply
Please submit your CV and cover letter addressing your suitability for this position by clicking on the ‘Apply’ link below
Applications Close:
9 thg 6 2024 11.59 pm
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.
https://www.rmit.edu.vn/about-us
Similar Positions
-
Event Manager, Operations, Harvard University, United States, 4 days ago
14-Jun-2024 Harvard Business School 65372BR Job Summary Reporting to the Associate Director for Event Services, the Event Manager is responsible for supporting the management and advancement of th...
-
Academic Technology Specialist I Temporary, Emory University, United States, 4 days ago
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contri...
-
Special Events Coordinator, University of Pittsburgh, United States, 3 days ago
Special Events Coordinator Career Center - Pennsylvania-Pittsburgh - (24004625) The Career Center is seeking an individual for the position of Special Events Coordinator. The position is responsib...
-
Assistant Director Of Catering Operations, Unlv Thomas And Mack Catering Convention Sales [R0142810], University of Nevada Las Vegas, United States, 13 days ago
The University of Nevada, Las Vegas invites applications for Assistant Director, Catering Operations ROLE of the POSITION This Position exists to act as a bridge between the Director of Catering S...
-
Conference And Events Coordinator, Auckland University of Technology, New Zealand, 6 days ago
AUT Event Services offers comprehensive conference and event management services at AUT's four campuses as well as a range of venues in and around Auckland. This role is a full time permanent posi...
-
Residency Program Coordinator School Of Medicine, Office Of Education, Emory University, United States, about 15 hours ago
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contri...