Residency Program Coordinator - School of Medicine, Office of Education

Updated: 27 days ago
Job Type: FullTime

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.


This position plays an integral role in the Residency Program and the Office of Education. The Program Coordinator (PC) is responsible for parts of the day-to-day administration of the ACGME residency/fellowship training program. The PC reports to the Residency Program Administrator and assists the Program Director (PD) in developing and maintaining the educational quality of the training program and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
The PC functions as a liaison between the PD, residents/fellows, faculty, GME Office, participating sites, and other departments. PCs must be knowledgeable about compliance and regulatory requirements at the various training sites in which their residents/fellows rotate. This position works closely with the other members of the Internal Medicine Residency administrative team.
The Residency Program Coordinator performs or coordinates administrative activities associated with one or more residency programs. Primary responsibilities include: managing the creation, dissemination, and monitoring of annual rotation, clinic, and call schedules; managing resident compliance to ACGME requirements, including duty hour reports and supporting reporting compliance; managing the creation, dissemination and monitoring of resident, faculty, and program evaluations; assisting in residency recruitment programs, including interview day coordination and application management; assisting in event planning and execution, including resident didactic conferences, educational activities, and other events; assisting in ensuring program compliance to program and GME policies and procedures; managing residency verifications; managing administrative processing documents for residents.



  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
  • Conducts research and gathers information to develop various publications.
  • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
  • Assists in developing and coordinating program-related conferences, conventions, or meetings.
  • Monitors expenditures and may participate in the budget planning process and prepare financial reports.
  • May assist in identifying funding resources and developing fund-raising strategies and initiatives.
  • Prepares operational and statistical reports.
  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
  • Performs related responsibilities as required.


Intern Recruitment

  • Interview invitations.
  • Managing applications, invitations, and scheduling via ERAS and Thalamus.
  • Managing the interview day via Zoom.
  • Scheduling faculty interviewers
  • Coordinating evaluations.

Orientation Planning and Coordination

  • Creating department orientation agenda.
  • Coordinating logistics of the orientation days.
  • Communicating with incoming interns.
  • Working with GME office in intern requirement compliance.
  • Managing the day-of Orientation events.

Intern Onboarding

  • BLS/ACLS registration.
  • Management of onboarding and credentialing at hospital sites.


Visa Management

  • Submitting LCA requests.
  • Processing H-1B visa petitions and extensions.
  • Creation of travel documents.

Combined Internal Medicine and Psychiatry Residency

Program Coordination

  • ACGME WebAds management.
  • GMETrack updates.
  • New resident onboarding.
  • Annual administrative processing of residents.

Other Administrative Duties

  • Registration and management of annual In-Training Exam, including proctoring.
  • Act as program access coordinator.
  • Assist with resident didactic conferences; including meeting vendors; booking conference rooms as assigned.


  • Bachelor's degree in a field related to the program.
  • Two years of related experience, or an equivalent combination of education, training and experience.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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