Administrative Support Officer

Curtin is an innovative, global university renowned for its high impact research, robust industry partnerships, and commitment to preparing for the jobs of the future. We operate in collaboration to make a positive difference for people and our planet, transforming experiences for staff, students, partners, and the community.

At Curtin, our people are at the core of our strategy, and the Talent Acquisition team play a crucial role in attracting and engage the best talent while fostering diversity and belonging.

We are seeking an Administrative Support Officer to provide administrative and logistical support to our Talent Acquisition team. This role will be based at our Curtin Bentley Campus where you will have the opportunity to grow your network and skills, in an agile and fastmoving organisation.

This role is a fixed term 1-year contract with a commitment of 37.5 hours a week over 5 days, offering flexible hours and adaptable working arrangements.

• Collate and organise information required for reports and area activities.
• Prepare documentation (e.g. reports, minutes of meetings, correspondence), using the full range and features of MS Office applications, in accordance with the requirements and standards of the work unit.
• Respond to incoming enquiries and requests from school/area customers in a proactive, accurate, customer-focused and professional manner, ensuring that information provided is in accordance with work area rules, regulations and processes.
• Coordinate arrangements for and schedule meetings and appointments including inviting attendees, booking venues and arranging catering, as required. May manage another staff member’s diary. • Liaise with relevant staff (e.g. functional service areas –HR, Finance etc) to support school/area operational requirements.
• Act at the first point of contact for the reception of visitors and internal/external clients of the area.
• Undertake general clerical tasks including photocopying and dispatch of correspondence.
• Administer, process and maintain records and relevant forms in a timely and accurate manner.
• Facilitate the procurement of consumables for the area (e.g. stationery, equipment) within delegated financial limits and in consultation relevant school/area staff.
• Maintain and update records and information within the work unit via the established records management system and procedures, including archival or disposal in accordance with University policy and relevant legislation, to ensure accuracy of filing and ease of retrieval.
• Undertake other activities which the incumbent might reasonably be expected to do, and which are consistent with the accountabilities and responsibilities as listed above

• Demonstrated experience in the provision of general administrative support and the ability to apply skills to a varied range of different tasks.
• Demonstrated interpersonal skills with an ability to work effectively as part of a team as well as independently with general direction.
• Demonstrated oral communication skills with the ability to liaise with a diverse range of people in a clear and professional manner, with cross cultural sensitivity.
• Demonstrated ability to organise time and work activities according to priorities and to meet deadlines.
• Demonstrated computer literacy with skills in in a wide range of applications including word processing and/or spreadsheet packages and email. Desirable
• Previous experience within the higher education sector.

To learn more about this opportunity, please contact Curtin Careers on 08 9266 9000 (option 3,1), quoting the reference number.

Why Choose Us?

Our staff are an energetic, dedicated team of academics and professionals working together to provide Australia and the world with quality graduates and innovative research. Curtin is a friendly place where integrity, respect for one another, courage, excellence, and impact are a part of everyday life.

Our vibrant Bentley campus includes a gym, childcare, medical centre, art gallery, hotel, endless food options including a supermarket, beautiful gardens, end-of-trip facilities, accessible parking, and excellent public transport connections.

• Global Excellence: Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
• Adaptable Work Environment: Embrace flexibility with a role based at our Bentley campus.
• Rewards Beyond Salary: Enjoy the perks of a generous superannuation contribution (17%) and customisable salary packaging benefits through Paywise.
• Time Well-Spent: Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Curtin University Leave (2 days), Study Leave, and Community Service Leave. Plus, access to Long Service Leave after 7 years of continuous service (65 days/13-week entitlement for full-time staff).
• Recognition for Prior Service: Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution.
• Health and Wellness: Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin’s wellbeing locations at https://tinyurl.com/mtyf3vad

For more information about our university visit www.curtin.edu.au

Please provide a cover letter, and your CV to allow us to assess your suitability for this role. 

 3pm AWST, Thursday, 18 April 2024.

Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin’s satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

Please note we are not accepting applications from recruitment agencies at this time.