Administrative Support Officer

The WA Data Science Innovation Hub (WADSIH) is dedicated to keeping Western Australia ahead in the digital revolution by enhancing data science uptake, education, training, and awareness. The mission is to cultivate a data-driven ecosystem and culture that fosters job growth, collaboration, expertise, and data literacy across the community, industry, academia, and government. By serving as a vital link between industry, government, and academia, WADSIH connects resources and capabilities to propel data science applications forward in Western Australia. WADSIH is jointly funded by the Government of Western Australia's New Industries Fund and Curtin University.

We are seeking an Administrative Support Officer to provide administrative and logistical support to our WA Data Science Innovation Hub team. This role will be based at our Curtin Bentley Campus where you will have the opportunity to grow your network and skills, in an agile and fastmoving organisation.

This role is a part-time, fixed term 2-year contract with a commitment of 22.5 hours a week over a minimum of 4 days, offering flexible hours and adaptable working arrangements.

• Respond to incoming enquiries and requests in a proactive, accurate, customer-focused and professional manner.
• Assist with invoicing, receipting, and credit card reconciliations.
• Prepare documentation (e.g. reports, minutes of meetings, correspondence), using the full range and features of MS Office applications, in accordance with the requirements and standards of the work unit.
• Organise meetings and appointments, managing attendees, venues, and catering arrangements efficiently, potentially overseeing diary management for other staff members.
• Procure consumables and partner resources within financial limits, consulting relevant staff as needed.
• Maintain and update records using the established management system, ensuring accuracy and compliance with policies and legislation.
• Manage and organise team travel.

• Completion of a diploma qualification with relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Excellent communication and interpersonal skills.
• Advanced computer literacy with proficiency using the Microsoft Office Suite.
• Experience with financial administration processes including invoicing, purchase orders, reconciliations, and receipting.
• Experience working in the Higher Education sector (desired).
• Must have a valid driving license and a vehicle.

To learn more about this opportunity, please contact Alex Jenkins, Director, WA Data Science Innovation Hub on 0423 848 894.

Why Choose Us?

Our staff are an energetic, dedicated team of academics and professionals working together to provide Australia and the world with quality graduates and innovative research. Curtin is a friendly place where integrity, respect for one another, courage, excellence, and impact are a part of everyday life.

Our vibrant Bentley campus includes a gym, childcare, medical centre, art gallery, hotel, endless food options including a supermarket, beautiful gardens, end-of-trip facilities, accessible parking, and excellent public transport connections.

• Global Excellence: Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
• Adaptable Work Environment: Embrace flexibility with a role based at our Bentley campus.
• Rewards Beyond Salary: Enjoy the perks of a generous superannuation contribution (17%) and customisable salary packaging benefits through Paywise.
• Time Well-Spent: Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Curtin University Leave (2 days), Study Leave, and Community Service Leave. Plus, access to Long Service Leave after 7 years of continuous service (65 days/13-week entitlement for full-time staff).
• Recognition for Prior Service: Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution.
• Health and Wellness: Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin’s wellbeing locations at https://tinyurl.com/mtyf3vad

For more information about our university visit www.curtin.edu.au

Please provide a cover letter, and your CV to allow us to assess your suitability for this role. 

To view a copy of the Position Description, please copy and paste the following link into your web browser.

https://tinyurl.com/484e5u8b

 10:00am AWST, Tuesday, 09 April 2024.

Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin’s satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1), quoting the reference number.

Please note we are not accepting applications from recruitment agencies at this time.