Administration / Project Coordinator - Melbourne Biodiversity Institute

Job no: 0060945
Location: Parkville
Role type: Part-time (0.6 FTE - 0.8 FTE / 3 - 4 days per week); Fixed-term for 12 months
Faculty: Science
Department/School: Biodiversity Institute 
Salary: UOM 7 – $102,338 - $110,780 p.a. plus 17% super (pro rata for part-time)

• Work at the intersection of science and research, environmental conservation, and social impact!
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
The Project Coordinator holds a key position, reporting directly to the Deputy Director of MBI, and plays a crucial role in facilitating the effective implementation of MBI's mission and goals. This position offers an opportunity to work at the intersection of science and research, environmental conservation, and social impact.

The role will work collaboratively within a multi-disciplinary team, coordinating project personnel activities, meetings, and facilitating seamless communication across collaborators.

Your responsibilities will include:

• Work closely with the Deputy Director and Director to coordinate and deliver the institute's program of work, ensuring alignment with strategic goals
• Efficiently manage administrative tasks, including scheduling, responding to queries, arranging meeting, managing both Director and Deputy Director calendars, distribution of documents and information, collation of data, and support in report writing, ensuring accurate and timely execution
• Communicate effectively with a diverse group of individuals and stakeholder organizations, fostering productive relationships critical to project success
• Oversee project work plan, monitor progress, track milestones, and help develop and shape project reporting as needed to ensure project objectives are met

Who We Are Looking For
You possess excellent organisational and time management skills, thrive under pressure, and prioritise tasks with agility.

You possess exceptional written and oral communication skills with a demonstrated ability to effectively and efficiently convey information within a diverse work environment, in addition to excellent interpersonal skills and the ability to work collaboratively with a diverse range of stakeholders.

Although not essential, knowledge of or interest in learning about biodiversity research and issues will be highly regarded.

You will also have:

• A tertiary degree in a relevant discipline and subsequent experience in operations and/or research or business administration, or an equivalent combination of relevant experience and/or education/training
• Experience in strategy planning, project implementation and leadership support
• Demonstrated skills in reviewing, creating, and report writing
• Proficiency in data evaluation
• Advanced computer skills in Microsoft Office products and the ability to learn new software
• Excellent organisational and planning skills, demonstrated through the ability to manage competing priorities with a high level of accuracy and attention to detail in a fast-paced environment

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Melbourne Biodiversity Institute (MBI) and the Faculty of Science
As part of the University's Advancing Melbourne institutional strategy, Melbourne Biodiversity Institute (MBI) is a newly established interdisciplinary institute with a focus on addressing the multifaceted challenges posed by biodiversity loss and degradation. 

Science at Melbourne is a global leader across fundamental and impactful scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.

This depth of knowledge positions the faculty to better understand, explore and impact our world and humanity, within a truly comprehensive Faculty of Science - http://www.science.unimelb.edu.au

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience as they relate to the Key Selection Criteria (found in the Position Description)

If you have any questions regarding the recruitment process, please feel free to contact Ana via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: 28 JANUARY 2024 11:55 PM Australian Eastern Daylight Time (AEDT) / Melbourne time zone. 

Position Description: PD - MBI Administration_Project Coordinator.pdf

Position Description